Best Method for Zimbra Desktop Archive Email Folders, Contacts, Calendars with Precise Data

Admin | Email Backup Software Technology | 5 minutes read | Last updated on September 12th, 2022,
zimbra desktop archive email

Are you a Zimbra user and looking for an easy method to archive Zimbra email and other data items to your local machine? Do you know the fact that you can easily archive messages in Zimbra? Want to know how Zimbra desktop archive email and other mailbox items, then read this blog where you will get instant and accurate solution for Zimbra archive mailbox to local PC.

If you are working with Zimbra webmail, then you can view your entire Zimbra account data via browser as the entire data is stored at cloud or Zimbra mail server. And, there seems no way for you to archive Zimbra webmail data.

However, things are quite different when you are using Zimbra Desktop because you can easily perform Zimbra Desktop archive email messages, calendars, briefcase, events, contacts etc. to your system local storage folder, in just few simple steps.

Read more :

Export Zimbra emails to Roundcube account

Migrate Zimbra mailboxes to Google Workspace

Different Methods for Zimbra Archive Mailbox to Computer

Method 1 :

Follow this step-by-step process for performing Zimbra archive mailbox to local storage:

  • First open your Zimbra Desktop Client and click on Preferences tab
  • Tap on Import/Export option appearing on the left pane of the app window
  • Under Export tab, choose the desired source folders that you want to archive. Under Data types, choose desire mailbox item and click on Export option
  • A new pop-up window will open, select Save File option and tap OK
  • Choose desired saving location to save output file and finally click OK button to archive Zimbra mailbox on local system
zimbra desktop archive email and other items

Method 2 :

The following method will archive Zimbra email to its default location :


As you can see, the default folder (zd_backup) is empty. Zimbra is not archiving emails and other mailbox items automatically and we need to manually save Zimbra Desktop archive email to the default folder location.

another method to archive zimbra email

Now, follow these steps to manually archive Zimbra Desktop user accounts data to default folder location on computer

  • Open Zimbra Desktop and tap on Preferences tab.
  • Choose Backup option from the left screen application window
  • Now under Configure Backups option, the complete list of configured Zimbra accounts will be shown. Choose the desired account that you want to create backup of and click on Backup Now option. Using this method, you can archive multiple Zimbra account mailboxes at once.  
select Zimbra accounts

Now again open zd_backup folder to view backup of all Zimbra users accounts in individual TGZ file. E.g. if you selected two user accounts for creating backup, then there will be two separate TGZ files for each account.

view Zimbra folder

Once you have archived your entire Zimbra account data, you can simply reuse it whenever required, either in Zimbra application or in some other email application or cloud apps.

If you need to access Zimbra archive old emails and other data items stored in TGZ files into higher edition of Zimbra Desktop on another computer, then you can simply import these TGZ files in the application. However, if you don’t want to use Zimbra further and wish to import Zimbra Desktop archive email data in another email client or directly into cloud services, then you need to use some professional solution for the same. To know detailed information about the suggested solution, follow the next section of the blog.

Open & Read Zimbra Desktop Archive Emails and Other Data on Multiple Applications

As discussed above, you can easily restore your Zimbra archive old emails and other mailbox items to the application, in case of data deletion or corruption due to any unknown reason. That why, archiving your Zimbra data is always beneficial in the long run.

But wait! What will you do if you need to urgently open these TGZ files in another email client like Outlook, Thunderbird, Apple Mail, Windows Live Mail etc. or view them directly in cloud webmail apps like Office 365, Google Workspace, IMAP Server etc.

Well, the answer is simple. Use Zimbra TGZ Converter and forget all your worries and doubts. The software provides power-packed solution to archive Zimbra emails to various popular file formats, email clients and cloud services. You can use this application to save your Zimbra TGZ files to PST, PDF, EML, MBOX, MSG, vCard, ICS, HTML, Thunderbird, Windows Live Mail, Office 365, Exchange Server, Gmail,, IMAP Server and many more options. It has a simple GUI and is easy to use by both technical and non-technical users. Just follow these easy steps to :

Save Zimbra Archive Mailbox to Your Preferred Output Option

  • Download and install the software on your PC

download zimbra to imap tool buy zimbra to imap tool

  • Add Zimbra TGZ files using Add Files and Add Folders items. You can also Zimbra Archive Old Emails and other items using the Add Extracted Folder option.
  • Utilize the preview option to analyse loaded files
  • Click on Export button and select desired saving option to save Zimbra TGZ files
  • Set required filters according to specified saving option and click on Convert button to start the process
  • The software will then start the Zimbra conversion and shows complete procedure status with green status bar
  • Once the process is completed successfully, a new window will open showing the message “Process done successfully”.

Prominent Features of Zimbra TGZ File Converter

  • Save unlimited Zimbra user mailboxes at once in batch mode
  • All-in-one application to move complete Zimbra data including emails, contacts, calendars, briefcase etc. without any data loss
  • Export Zimbra files to 15+ output options
  • Availability of various filters support selective data transfer
  • File naming options to save output files accordingly
  • Preview option helps users in quick and early data analysis
  • Saves conversion log report in TXT file for further use
  • Suitable with all Windows OS – Windows 11, 10, 8.1, 8 etc.


In the above blog post we have discussed about two methods for Zimbra Desktop archive email folders and other important data to local system. Besides that, we have also discussed about the professional solution to help you restore Zimbra archive mailbox to various output options of your preferred choice. However, if you feel any problems, then download the free trial edition of the Zimbra Mailbox Converter and evaluate its performance yourself. Using free demo, you are allowed to move first 25 items per Zimbra folder to preferred option.