How to Transfer Files From EML to XPS in Bulk?

Admin | Email Conversion email migration How to's Software Technology | 7 minutes read | Modified on: 05-06-2026

Do you want to know how to transfer files from EML to XPS in bulk? Are you looking for solutions which can help you to quickly convert your .eml files without harming the data integrity? If yes, then keep reading this blog, because we will discuss various methods through which you can easily convert your EML files to XPS in bulk.

What is an XPS Format?

An XPS document is a predefined document format that uses the XML mark-up language to express a digital document. It is comparable to a PDF file, but it is far less common and has several restrictions. You might encounter them if you use Microsoft Office.

XPS is the short form of “XML Paper Specification”. This is due to the fact that it includes page layout in the XML page description language. Additionally, this kind of language explains a document’s content and structure, including its layout and appearance, making it appropriate for printing, for instance.

Difference Between EML and XPS

Feature	EML (.eml)	XPS (.xps)
Full Name	Electronic Mail or Email	XML Paper Specification
Primary Purpose	Saving and archiving individual email messages.	Document sharing, printing, and archiving fixed-layout pages.
Creator	Developed by Microsoft Corporation	Created by Microsoft as an alternative to Adobe’s PDF format.
Core Content	Contains the email text, headers (sender, recipient, date), HTML formatting, and any email attachments.	Contains formats of text, fonts, vector graphics, and raster images.
Editability	Can be opened and edited or forwarded using email clients.	Generally read-only (fixed-layout), intended to preserve exact visual formatting.
Common App Openers	Microsoft Outlook, Mozilla Thunderbird, Apple Mail, or any basic text editor.	Microsoft XPS Viewer, Adobe Acrobat (with conversion), or specialized document viewers.
Underlying Tech	Plain text formatting based on the standard RFC 822/Internet Message Format.	XML-based zip archive (similar to the structure of .docx or .xlsx).

Why Import EML Files to XPS?

Importing .eml files to .xps format offers several distinct advantages, particularly for archiving, legal, and sharing purposes.

Here are the key benefits:

Fixed-Layout Preservation: XPS is a fixed-layout format (similar to PDF). Thus, converting an EML to XPS ensures that the email’s original formatting, fonts, images, and layout remains the same on any device.
Platform-Independent Viewing: EML files require specific email clients (like Thunderbird or Outlook) to open. Whereas, XPS files can be viewed on any system with a standard electronic document viewer, eliminating the need for email software.
Enhanced Security and Data Integrity: XPS files are difficult to alter. Moreover, converting EMLs to XPS is ideal for legal compliance, audits, and official documentation.
Self-Contained Attachments: Many advanced tools allow email attachments to directly imbedded into the XPS file, keeping the entire document and its context in a single, easily accessible file.
Compact File Sizes: XPS files utilize ZIP compression. Converting bulk EML files into XPS can significantly reduce storage space while retaining all visual data.
Easy Collaboration and Sharing: Because XPS does not execute scripts or dynamic code, sharing an XPS file is much safer than sharing a raw EML file, minimizing malware risks for the recipient.

How to Transfer Files From EML to XPS in Bulk Using Manual Approaches?

In this section, we will discuss two manual approaches which users can use to convert their EML files. However, users must keep in mind that the manual ways has certain limitations which we will discuss in the next section.

Method 1: Using Internet Explorer / Microsoft Edge (Fastest)

Locate your .eml file > right-click it > select “Rename”.
Change the file extension from “.eml” to “.mht”.
Right-click the newly renamed “.mht” file > select “Open with” > and choose Microsoft Edge (or Internet Explorer).
Once the email opens in the browser > press “Ctrl + P” to open the Print menu.
Under the Printer dropdown menu > select “Microsoft XPS Document Writer”.
Click “Print”.
A dialog box will pop up asking where to save the file.
Choose your destination > name the file > ensure the “Save as type” is set to .xps.

Note: If you don’t see the extension, open File Explorer, go to the View tab at the top, and check the box for File name extensions.

Method 2: Using Microsoft Outlook

If you have a desktop email client installed, you can use the native print engine to generate the XPS file.

Double-click the .eml file to open it in your default email client (like Microsoft Outlook).
In Outlook, click “File” in the top left corner > then click “Print”.
In the printer from the drop-down, choose “Microsoft XPS Document Writer”.
Click “Print”, choose your preferred folder destination> name your file> and click “Save”.

Limitation of Manually Importing Files From EML to XPS

While manually converting EML files into the XPS format is doable, it is highly inefficient for anything more than just a few files.

Here are the main limitations of doing this manually:

No Bulk Conversion: You cannot manually select large chunks of files and hit “Save as XPS.” Thus, you have to open each email individually in a compatible application (like Outlook, Thunderbird, or Windows Mail) and manually “Print to XPS” one at a time.
High Risk of Data Loss (Attachments): XPS is a fixed-layout document format (similar to PDF). When you manually “print” an EML file to XPS, file attachments are completely lost because they cannot be embedded into the printed page. You only get the visual text of the email.
Loss of Metadata: Critical email headers and metadata, such as the exact internet headers, routing info, Bcc fields, and digital signatures, are often stripped away or omitted during a manual print/export process.
Extremely Time-Consuming and Error-Prone: Because it requires constant human intervention (opening, printing, naming the file, saving, closing), it takes massive amounts of time. It also introduces a massive risk of human error, such as accidentally skipping files or misnaming them.
Lack of Folder Hierarchy Preservation: If your EML files are neatly organized into folders and subfolders (e.g., Inbox, Sent, Archive), a manual export forces you to recreate that entire folder structure from scratch on your hard drive.
No Automation or Scheduling: You cannot schedule a manual process to automatically convert new incoming EML files. Therefore, it requires you to sit at the computer and click through the process.

How to Transfer Files From EML to XPS in Bulk Using a Professional Tool?

Now that you have a basic understanding of what an XPS format is, and why perhaps manual methods are the wrong way of converting an EML file to XPS. Let’s understand about a faster and more reliable approach,

A tool like CubexSoft EML to XPS Converter offers a simple and efficient way to convert your EML email files directly to XPS format without any risk of data loss. It maintains the original email structure, formatting, and attachments while being quick and easy to use.

Windows
Mac

Steps to Convert EML to XPS in Bulk

Download and install the EML Converter Tool.
Open the software.
Click on Add Files
Click on “Select Files” or “Select Folder”
Choose the files from your computer.
From the “Folders List”, choose the files.
Click “Export”.
Select “XPS” from “Select Saving Options”.
Click the “Browse” button, to select your preferred destination path.
Click “Convert”.
Check the saved files in your desired destination path.

Multiple Benefits of Using an Automation Tool

Now that you know how to transfer files from EML to XPS in bulk using an automation tool, let’s understand its benefits.

Efficiently Bulk Converts: Convert several EML emails to XPS format quickly. By processing all of the chosen emails at once, the batch conversion feature helps you save time.
Easy Interface: The tool’s friendly interface makes it simple to use, regardless of your level of tech expertise. Your emails are ready in XPS format with only a few clicks; no technological expertise is needed.
Standalone and hassle-free: Outlook and other additional apps are not required. Your .eml emails can be converted to XPS format using this fully independent program.
Maintains Email Properties: The EML to XPS Tool makes sure all the original email details, such as formatting, headers, and metadata, are kept throughout the conversion process, to maintain 100% data accuracy.
Choose Your Output Location: Store your converted files in the precise location of your choice. Stay organized and access files for future use quickly by customizing the destination path.
Advanced Filter Features: To convert only what you require, use the built-in filter options. To refine your choices and expedite the process, filter by date range, subject, sender, or other criteria.
Incorporates Attachments: The conversion process automatically incorporates all your email attachments. To make sure your attachments are safe, you can even examine the them before exporting.
Complete Compatibility with Windows OS: The EML File Converter is compatible with every version of Windows, from the most recent release to previous versions, guaranteeing broad accessibility for all users.
Supports Multiple File Formats: The software can convert other email client file formats such EML to PDF, PST, MBOX, Office 365, Gmail and cloud mail format such as Office 365, Gmail, G Suite, Exchange Server, Amazon Workmail, IBM Verse, etc.
Free Trial: You can test the features and functionality of the software with a free demo version. Make sure it satisfies your needs by personally evaluating its capabilities.

Sum Up

We’ve described how to transfer files from EML to XPS in bulk. It guarantees a precise and seamless export procedure without compromising any crucial data. We strongly recommend you download the free demo pack, before making a purchase. You can examine all the important aspects and make sure it suits your demands.