IBM Notes Export All Emails to Outlook with Complete Database

Ritu Roy | Cloud Backup Email Backup Email Conversion email migration Forensics How to's Outlook Software Technology | 4 minutes read | Last updated on February 8th, 2023,

IBM Lotus Notes is a well-known email application, which spreads its services all over the world. It’s a common email application, which facilitates safe business communication services, like- email, instant messaging, calendar management, appointment scheduler, etc. This email application is bundled with IBM Domino Server which arranges the storage and administration part of user email accounts and pretends as the server-side application. In today’s era, many large organizations started giving thought to switching to Outlook email application because it needs less maintenance as compared to Lotus Notes.

Brief About Microsoft Outlook

Microsoft Outlook is the most preferable email application used to access Microsoft Exchange Server email. It not only facilitates the power to access Exchange Server email, but even it also provides contact, calendaring, and task management facilities. Many organizations can also integrate Outlook with Microsoft’s SharePoint platform to share documents, project notes, collaborate with colleagues, send reminders, and many more. 

Reasons to Switch HCL Notes NSF File to Outlook

There are n number of noteworthy features that are infused in the Lotus Notes email client, which makes this application so much more expensive and sophisticated. Hence, many companies are trying to solute the issue of how can IBM Notes export all emails to Outlook. You know very well Microsoft Outlook is a comfortable email application that offers so many facilities to its users and also it does not need high maintenance.

How to Open Lotus Notes Emails in Outlook Using Free Method?

While using the free solution users have to go with two different stages i.e. Lotus Notes convert to CSV & (ii) NSF emails into Outlook. Let us follow the given steps to solute the problem of how to open Lotus Notes emails in Outlook.

Stage I: Export Lotus Notes Contacts to CSV

  1. Initially, you have to download the IBM Lotus Notes email application
  2. Open and access your NSF database which you want to export into Outlook
  3. Then, you can go to File tab > Export tab (Export Wizard window of Lotus Notes appears)
  4. Now, Select the proper location to store the file and while saving the NSF file choose Comma Separated Value or Structured Text in Save as the type option available on the screen.
  5. A new dialog box will appear – mark the required option and go with the OK button
  6. Fill a new name for the exported NSF files and click the Export button
  7. At the end of this stage, you have successfully exported NSF file to the selected location. Now, Go with the given steps to continue further.

Stage II: Import CSV File to Outlook

  1. Install and start the Microsoft Outlook email client
  2. Go to File button > Import button (Import and Export Wizard will open)
  3. Select Import from another program or file and then press Next
  4. Now, select Comma Separated Values (Windows)
  5. Select the looked-for location of Exported NSF file and check to Replace duplicates with items imported earlier
  6. Select the desired folder where you want to export the data and then go and click Next (Import process begins)
  7. After a time the complete process will be completed, so click the Finish button
  8. Now, you are free to check the Outlook database.

Some Issues Faced in Free Solution

The free solution discussed above has certain problems while converting Lotus Notes files to Outlook, which makes this process inefficient. These problems are:

  • This manual trick can be used only to migrate Lotus Notes contacts and email headers.
  • The complete mailbox, cannot be converted by this method.
  • Bulk NSF files to PST in a single round is not possible.
  • It can be a tedious migration methodology in case of converting the large size of NSF files.
  • It’s a lengthy procedure that includes so many steps that will consume a lot of time for users.

Why I Suggest Professional Solution?

NSF to PST Converter software is a perfect and safe way to solve the problem of how can IBM Notes export all emails to Outlook with entire details such as address book, calendars, emails, etc. It gives a secure working guide that can convert the NSF files of HCL Notes Data to Outlook PST format with attachments and formatting.

This converter is suggested by most of the experts as it comes with a batch facility that can perform bulk NSF file to PST conversion process. During the conversion process, it also gives a PST split option that will help out to split large sizes of PST files. But remember it requires a Lotus Notes application for the process. This conversion utility is compatible with all Windows editions including 10. If you want to gather more information about this application so you can use its free demo version which is available for all types of users.

Watch Complete Video Tutorial:


Now, at the end I just want to say this article gives you two types of solutions first is free and another is NSF to PST Converter. So, now it’s totally up to you which one should be beneficial to resolve your problem completely. Be relaxed and take the right decision to choose the powerful solution.