How to Backup my Webmail Emails to an External Hard Drive?

Admin | Cloud Backup Email Conversion email migration How to's Software Technology | 4 minutes read | Last updated on February 8th, 2023,

There are numerous users and organizations who are using different Webmail applications as an email exchange source. However, there might be several reasons due to which users want to export Webmail emails to an external hard drive. Moreover, storing email backup to external storage device will give you the guarantee of email accessibility anytime and from any location, even also in a situation when an account get hacked. So, in the article, we will discuss the solution of a user query “how to export all emails from Webmail to an external hard drive?”

For quick and fast backup of Webmail emails, use Email Backup Software. An advance and cost-effective utility which directly backup 30+ Webmail emails to multiple file types, IMAP Server, Email Clients and Cloud Accounts.

How do I backup my Webmail Emails to an External Hard Drive?

In order to carry out the process, make use of Webmail Backup Tool which offers remarkable service to users. The application has 30+ Webmail options as a source such as Gmail, G Suite, Office 365,, Exchange Server, Hosted Exchange Server, RoundCube, RediffMail, IMAP Server, Comcast, MWeb and many more. Moreover, with source options, the tool has numerous saving options too such as PST, PDF, MSG, EML, MBOX, MHT, HTML, Office 365, IMAP Server, Exchange Server etc. The application only requires the login details of particular webmail account and the tool will connect to the same and transfer the files to desired saving file type or email account.

Steps to Export Webmail Emails to an External Hard Drive

Follow the instant and easy steps to export Webmail emails to an external hard drive:

Step 1. Download, launch and operate Webmail Backup utility on Windows system.

Step 2. The first screen will show source options on the left pane.

email backup tool

Step 3. Choose the desired source, enter login details and click on Login button.

login to accounts for backup

Step 4. Software will connect to provided account and displays all its folders in a hierarchical structure.

folder list display of accounts

Step 5. Click Select Saving Option drop-down button and choose desired saving option.

saving option selection

Step 6. Set sub-options to save the resultant file according to requirement and click Backup button.

Select Folders Sub-Folders

Step 7. Process will finish with a message “Process Completed Successfully”.Click OK button to exit and the tool will automatically generate a log report in TXT file that will show all the backup details. You can save the same at desired location for future use.

Final Files

Beneficial Features of Tool

Export Webmail Emails to Multiple Saving Options

The application is designed with popular and commonly used saving options. Using the tool, one can transfer Webmail files to Outlook PST, PDF, MSG, EML, MBOX, MHT, HTML, IMAP, O365, Exchange Server and more.

Supports 30+ Webmail Accounts for Email Export

Using the tool, one can export emails from different Webmail accounts as the tool has 30+ Webmail options. It allows to export emails and attachments of Gmail, G Suite, O365, IMAP, RoundCube, RediffMail, Comcast, MWeb, AOL and more.

Multiple File Naming Options in Text File Formats

The application comes with multiple file naming options that are only added in text supported file formats. In case you choose DOC, MHT, PDF etc. software will display the option of File Naming. You can apply the desired option and save the file on the system for easy accessibility.

Advance Filters Available for Selective File Backup

The tool offers the feature of Filters that includes Date Range, To, From and Subject. You can apply or set the options according to requirement and backup only the required files without wasting time and efforts.

Maintains Formatting Properties and Folder Structure

The software not only export email from Webmail but also takes care of its content and folder structure. If you are using the tool, then do not worry about any kind of data loss. The resultant file and folder structure will transfer completely with 100% accuracy.

Supports entire range of Windows OS Versions

The application is downloadable on all versions of Windows OS including Windows 10. Moreover, the software is completely an independent utility, only an internet connectivity with a good speed is required for error-free backup.


Working of the software is just amazing! I have used it to export my Amazon Workmail emails to Outlook and it has perfectly executed the process in just few seconds. At first, I was worried about my data so I tried the tool first using its free edition but seeing its impressive working I couldn’t resist myself of buying this software.

The application has saved my lot of time. I wanted to take backup of files of January month, so I used its date range option. I specified the month and date and in matter of seconds, it successfully exported al the files of January month into desired file type.


The segment has discussed a direct way to export emails from Webmail to external hard drive with attachments. Using the tool, one can directly move folders from one webmail account into another. Moreover, download the free demo of the application to explore and experience the software working. It allows to export first 25 files free of cost.