Method to Extract Calendar from an Outlook OST File

Posted 11, Jul 2020 | By Editorial Team

Exchange data can be accessed through Outlook email application by configuring it with an Exchange account. But, there are eras when you have to save this data, especially Calendar data, in a separate file.

Look at one of my colleague’s condition, “I found an immediate requirement to view and share my calendar events from Exchange mailbox. For that, I thought I should extract this calendar data from my OST file and save it in a simple file format so that I can access it easily.

From my colleague’s research and personal experience, I have got a few possible methods to extract the calendar from an Outlook OST file which I am going to share in this blog.

But before that, let us know about how we can access the calendar from an OST file usually via Exchange Server connection.

Accessing Calendar Data from the Exchange OST File

To access and view Calendar details from the Exchange OST file. Outlook email application must be synchronized with the Exchange Server. The process is mentioned below to do that:

  1. Close your opened Microsoft Outlook email application.
  2. Move to the Control Panel on your machine and click on the Mail
  3. Go to the Mail tab, then choose the Exchange account and hit on the Change
  4. After that, unselect the Use Cached Exchange Mode option and press on the More Settings 
  5. Now, switch to the advanced then click on the Offline Folder File Settings 
  6. Press on the Disable Offline Use. Hit on the Yes button to continue.
  7. Once more, click on the Offline Folder File Settings, hit on OK. Next, click on the Yes to continue.
  8. Now, choose the option saying Use Cached Exchange Mode>> hit on the OK>> press the Next >> click on the Finish.
  9. Then, close the rest of the opened dialogue boxes.
  10. Now, start the MS Outlook email app and go to the Calendar part of the OST mailbox to access and view it.

The next process would be how to extract the calendar from the Exchange OST file.

The requirement for Extracting, Moving Calendar Data from an OST File

Extracting data from an OST file and saving it to a portable file format would be suitable for users. It is like taking as a backup of the OST data files to the more suitable format.

Many times users will have orphaned OST data files that cannot be accessed due to the unavailability of the Exchange connection or profile details. Its data can be easily extracted but only via a professional tool that we are going to talk about in this post later.

Exporting Calendar from the OST File

A user can easily learn how to extract Calendar from OST file and save it to PST file by the manual method using the Import/Export feature in the MS Outlook application. The OST file needs to be healthy in order to export or move any type of data from it. Follow the below-mentioned steps carefully to extract the OST data.

Step 1. Launch MS Outlook email app, then navigate to the File >> Open & Export >> Import/Export.

Step 2. Press on the “Export” to a file option and hit on the “Next”.

Step 3. Choose the “Outlook Data File (.pst)” as the option and press the Next button.

Step 4. Choose the calendar folder from the retrieved folders of the OST file, choose the Include all subfolders option and press the Next.

Step 5. Using the Browse option, give the saving location of the PST file to which the calendar folder will be extracted. At last, hit on the Finish.

Step 6. Now, you have the OST calendar file to be moved to a portable PST format at the given location, which you can load or import to any MS Outlook account to access and view it.

With this manual method, an extra process of Outlook switch from working Offline to Online or vice versa for OST file extraction is involved to work with this method.

You can do this task only if the Outlook OST file is healthy. Otherwise, you have to first recreate the OST data file and then perform the process of extraction. Also, the Microsoft Exchange Server should exist, and you should have the actual Outlook profile. You cannot do this task with offline OST data files or orphaned OST files. But, you can move calendar data from an orphaned or inaccessible OST file with the third-party tool. Though, the selection of the right solution OST to PST Software can be a tough task for busy users. So, we suggest the best solution for you i.e. OST to PST Converter.

It recovers data file from damaged, inaccessible, corrupt or orphaned OST files and exports it to PST, Exchange, Office 365, and destinations. The OST to PST software basically saves OST data files as PST files simply without any Exchange connection. Let us know its complete working by following steps that are described below:

How to Extract Calendar from OST File to PST Format?

Step 1. Launch CubexSoft OST Converter on your Windows OS.

Step 2. Click on the “Select Files/Folder” option and load OST data files using the Add FilesAdd Folders, or Load Outlook Profiles.

Step 3. After loading the OST data files, you can deselect any added file, which you do not want to move.

Step 4. Click on the Saving Options and choose the Export to PST.

Step 5. Now, choose the PST saving options as per your choice and select the saving location according to your requirement. Then, hit on the Convert button for extracting the calendar from Outlook OST file to PST format.

Step 6. Once you clicked on the Convert, the software will start moving OST calendars into a PST file format. When the software finishes the process, it will show the “conversion completed successfully” message. Then, hit the Ok button for accomplishing the process.

The Final Words

You can easily solve – how to extract calendar from the OST file by reading the full post. Here we mentioned both the solutions – manual and professional. You can choose any solution between them, which suits best your need to extract OST calendar to PST format. However, by using the professional tool, you can also move the calendar from an OST file to PST format even if the OST file is inaccessible.

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