A Simple Way to Export Outlook Emails to OneNote Notebook: Effortless Guide

Ritu Roy | contacts converter How to's onenote Outlook Software Technology | 5 minutes read | Modified on: 07-07-2025

Many users today want to save their Outlook emails directly into OneNote notebooks but aren’t sure how to do it. If you’re struggling with the same problem and looking for an easy way to export Outlook emails to OneNote, you’ve come to the right place.

In this article, we’ll cover both manual and professional methods to help you save emails from Outlook to OneNote seamlessly. Keep reading to discover helpful tips and step-by-step solutions for exporting your Outlook emails to OneNote notebooks.

Why Save Emails from Outlook to OneNote?

• Many users save Outlook emails to OneNote to organize their messages into a digital notebook for easy reference.
• Saving emails to OneNote enhances collaboration, allowing teams to work together more effectively.
• Business professionals often transfer Outlook emails to OneNote’s cloud platform to access important messages from anywhere, anytime.
• OneNote’s powerful search capabilities make it simple to find any email or information within seconds.
• Once emails are saved to OneNote, users can access them across multiple devices where OneNote is installed.
• Sharing information with other OneNote users is quick and seamless, improving teamwork and communication.
• OneNote is completely free and allows users to create unlimited notebooks and sections for better organization.
• It integrates smoothly with popular cloud services like Salesforce, Evernote, Dropbox, and more for enhanced productivity.

How to Send Outlook Emails to OneNote Manually

1. Open Microsoft Outlook on your Windows computer.
2. Click on File and select Options.
3. In the Outlook Options window, choose Advanced from the left menu.
4. Scroll down to the other section.
5. Check the box for Use Send to OneNote with OneNote for Windows 10, if available.
6. Click OK to save the changes and then restart Outlook.
7. Open the email you want to send to OneNote by double-clicking it.
8. In the Outlook ribbon, click on Send to OneNote.
9. Choose the desired OneNote notebook or section and click OK.
10. Your Outlook email will open successfully in OneNote.
11. To export the OneNote page, click File > Export.
12. Select OneNote 2010-2016 Section (*.one) and click Export.
13. Choose the destination folder where you want to save the file and click Save.

Limitations of the Manual Method

• The manual method only allows exporting Outlook emails to OneNote one at a time, making it practical mainly for personal or occasional use.
• It becomes time-consuming and inefficient when you need to save multiple emails in bulk.
• Both Outlook and OneNote must be installed on your computer to use this method.
• If Outlook crashes or fails to start, this manual approach won’t work, limiting its reliability for urgent tasks.

Pro Method to Bulk Save Outlook Emails to OneNote

For those who need to save Outlook emails to OneNote notebooks in bulk, the CubexSoft PST Converter Tool is a powerful, professional-grade solution. This software allows you to transfer unlimited emails from Outlook to OneNote without any restrictions on file size or quantity.

One of the key advantages of this tool is that it works as a standalone application you don’t need to have Outlook installed on your system. It only requires access to your Outlook profile data, making the process smoother and more reliable.

You can start by downloading the free demo version of the tool to test its features and see how it works before deciding to purchase the full version.

How to Export Outlook Emails to OneNote Notebook

1. Launch the CubexSoft Outlook Export Tool on your computer.
2. Click the Add Files button to load your Outlook data files (PST) from their storage location, then click OK.
3. Once the email folders appear in the software interface, select the folders or specific emails you want to export, then click Export.
4. Choose CSV as the output format from the available options.
5. Click the Convert button to start converting your Outlook PST data to CSV format.
6. During the process, you’ll see a live progress report showing the conversion status.
7. After the conversion completes, locate the exported CSV file on your computer.
8. Right-click the CSV file, select Rename, and change the file extension from .csv to .xls. Confirm the change by clicking Yes.
9. Open Microsoft OneNote. Go to the Insert tab, select Spreadsheet, and then click Existing Excel Spreadsheet.
10. Browse and select the renamed .xls file, then click Insert.
11. Choose Insert Spreadsheet from the available options to embed the file into your OneNote page.
12. Wait for OneNote to finish inserting the spreadsheet. Your Outlook emails are now saved inside OneNote!

Now you can view your Microsoft Outlook emails directly in your OneNote Notebook.

Software Features and Benefits

• Supports batch saving of Outlook emails to OneNote without any file size or quantity limitations.
• Works independently of Outlook, allowing transfer directly from Outlook profile data even if Outlook won’t start.
• Designed especially for business professionals and enterprise users to perform bulk exports quickly and efficiently.
• A versatile, all-in-one tool that also converts PST files to multiple formats, including PDF, MSG, DOC, RTF, EML, MBOX, and many more.
• Includes a dedicated feature to export Outlook contacts separately to CSV and VCF formats with complete details preserved.

Frequently Asked Questions (FAQs)

Q1: How do I move emails from Outlook to OneNote?

• Enable the option ‘Use send to OneNote with OneNote for Windows 10, if available’ in Outlook settings.
• Open the email you want to send in Outlook by double-clicking it.
• Click ‘Send to OneNote’ from the Outlook ribbon.
• Choose the desired Notebook and click OK.
• The email will then appear in your OneNote notebook.
• You can also save Outlook emails in OneNote with the .one file extension.

Q2: Can I save all Outlook Inbox emails to OneNote at once?

A: Yes, using the software, you can select the entire Inbox folder and convert all emails in bulk.

Q3: Is your software compatible with Windows Server 2022?

A: Absolutely! The software supports the latest Windows Server 2022 as well as Windows 11.

Final Thoughts

In this article, we covered two reliable methods to export Outlook emails to OneNote notebooks. While the manual approach is suitable for personal use with fewer emails, it has some limitations in speed and convenience. For businesses and enterprises needing to manage large volumes of emails, the automated software offers a faster, more efficient, and reliable solution. Choose the method that best fits your needs and workflow.