How to Move Outlook Email Folder to Desktop in Several Formats?

Ritu Roy | Email Backup Email Conversion email migration How to's Outlook Software Technology | 4 minutes read | Last updated on March 1st, 2023,
How to Move Outlook Email Folder to Desktop in Several Formats

Summary: We’ll talk about how to move Outlook email folder to desktop in this blog post. If any of you are having problems with a particular process, read the entire blog and keep checking back for updates.

Ever wondered the reasons behind people who save Outlook folders to their desktops? users are starting to understand how important data backup is, which also involves saving emails from Outlook to desktop. In the modern world, data is essential, and Outlook data is no exception!

In this article, we’ll go through both manual and expert ways for exporting Outlook folders to your desktop. Hence, pay close attention to each step and instruction.

User Query

“Hello! I’ve been using Outlook on my home computer. I want to save Outlook folders to my desktop for several reasons. I have no idea how to save Outlook folders to the desktop anymore. I’ve also questioned a few of my friends, but they don’t have the answer either Help me get out of this, please. Provide a workable solution. I appreciate it.

Approaches to Save Outlook Folders to Desktop Correctly

Here, we’ll show both manual and expert ways to export Outlook folders to your desktop. Below, each step and procedure is listed in order:

Method 1. Copy Outlook Emails to Desktop Manually

In this article, you will learn how to save Outlook emails to your hard drive. The Outlook email application allows users to export data in PST, PDF, and MSG formats. Users may also print Outlook emails as PDFs. Occasionally users want to export individual Outlook emails, and then export single Outlook emails in MSG format. All of the pages where you may find the entire process and the details were mentioned.

Method 2. Move Outlook Email Folder to Desktop in Several Formats

The ability to export Outlook folders to desktop was something that many users of the Microsoft Outlook email software were looking forward to. These users must complete this task using the Outlook PST Converter Utility. Users can also choose certain folders to export to the desktop. Even after this import method is finished, the original folder hierarchy is always maintained. Novice users can also export Outlook folders to the desktop with this tool. Users can save Outlook emails to desktops in a variety of storing formats, depending on their needs, thanks to the program. Also, the app offers a number of advanced options for exporting specific Outlook emails to desktop. The entire procedure and a few cutting-edge characteristics are described below:

How to Move Outlook Email Folder to Desktop?

Step 1. First, download and install the PST File Converter software on your desktop.

Step 2. Use Add Files option from the menu bar to upload Outlook data files into the software.

Step 3. After loading files, select or deselect the files, which you want to convert.

Step 4. Click on the Export button to choose Saving Output Options from the drop-down list such as – PDF, MBOX, EML, MSG, DOC, RTF, TXT, CSV, ICS, VCF, PNG, JPEG, TIFF, GIF, OLM Thunderbird, Zimbra, Lotus Notes, etc.

Step 5. Now, select the destination path by clicking on Browse button and other sub-options according to your conversion needs and press the Convert button to start the process.

Step 6. View the live progress process during the conversion. After completing the process, the software will show the message “Process Completed Successfully”. Click on OK to end the procedure.

Download Free Outlook Folder to Desktop  

Before purchasing the license key, you can use the software’s free trial version to better understand how it works. You can transfer 25 items from each PST file from Outlook to desktop in several formats for free by using the free trial edition. Once you’ve used it, you can purchase the license version of the software to undertake bulk conversion from Outlook files to multiple formats.

Why Choose A Professional Solution Over Manual Techniques?

  • Supports Bulk & Selected Conversion – With no limit on file size, the software enables users to export and convert an endless amount of data simultaneously. Also, the application allows users to choose the necessary data from a preview of finished Outlook emails before the process.
  • Provides Dual Mode Option – For users who have orphan and corrupted PST files, this tool offers a dual option. Users can upload a single Outlook data file or several files by using the “Export Single Files” and “Export Multiple Files” options.
  • Offers Multiple Saving Options – Users can export and save data as PST, MBOX, EML, PDF, MSG, TXT, HTML, CSV, vCard, and other forms using the software’s multiple saving formats. Also, users can export their Outlook emails to a number of other email services, including Office 365, G Suite, Yahoo Mail,, etc.

Frequently Asked Questions

Q 1. Can I copy an entire Outlook folder to my desktop?

Sure, you can copy the Outlook email folder to your desktop using the tool.

Q 2. Can I copy an Outlook 2016 folder and its attachments to my desktop?

It’s possible to copy an Outlook 2016 folder to your desktop. All editions of Microsoft Outlook are supported by the utility.

Q 3. Is it possible to copy as many emails from Outlook to your desktop?

Sure, you can copy several Outlook emails to your desktop with this tool.

Q 4. Can I set up the software on the Windows XP edition?

Yes, you can run a program on Windows XP as well as other versions of Windows.

The Final Words

We covered how to move Outlook email folder to desktop in the blog post above. Users can do the task efficiently by using the methods mentioned above. Users can use the methods described here for simple, easy solutions. For all users of the Outlook email clients, we have provided solutions.

Use the application’s trial version if users are experiencing these issues to gain a better understanding. Those who are satisfied can buy the licensed edition for extra features and advantages.