How to Export Exchange Archive Mailbox to PST?

Posted 26, Mar 2020 | By Editorial Team

Are you finding best approach for how to export Exchange archive mailbox to PST? If yes, then no need to go anywhere else, the blog is here, that is all you need. The write-up has discussed multiple ways that can help to export archive mailbox from Exchange to PST.

The archiving feature of Exchange i.e. in-place archiving gives complete control over mailbox data. In other words, it means that a user can place data in archive mailbox instead of storing it in PST file. Archive mailbox and primary mailbox has some similarities. Both can be accessed in Outlook/Outlook for web.

A user can save archive mailbox on same database like primary mailbox or can also make use of different database but the same Exchange Server. Moreover, a user can save archive mailbox on different Exchange Server in same Active Directory.

In the further section, multiple methods are given that one can use to move items into archive mailbox from primary mailbox:

Using manual process

The manual is a simple easy copy and paste procedure where user copies data from primary mailbox and paste the same to archive mailbox.

Using Inbox Rules

By using retention policies, user can select to transfer messages automatically to archive mailbox.

Using Retention Policies

By making use of retention policies, user can automatically move messages to archive mailbox after particular period.

Importing PST File

By utilizing mailbox import request, get items from PST file to archive mailbox.

Before data export from archive mailbox to PST, let us first understand how archive mailbox created and how one can place data in the same and then move it to individual PST file. There are multiple ways that one can apply to create archive mailbox in Exchange.

How to Create Archive Mailbox in Exchange?

Follow the step-by-step process to create archive mailbox in Exchange:

Step 1. Login to EAC (Exchange Admin Center). Navigate to mailboxes displays under recipients category. Here, select desired mailbox for which you need to create archive mailbox. Now, in its properties pane, you will see archiving is disabled, do it enabled by clicking Enable option.

Step 2. Click Browse button and browse database for archive mailbox. Once done, hit OK.

Step 3. Archiving for the mailbox is enabled now and also mailbox type displaying User (Archive) as Mailbox Type.

Step 4. Verify archive mailbox creation, go to Outlook application and see new mailbox with prefix Online Archive.

Export Archive Mailbox Folder to PST

Outlook provides in-built feature with the help of which a user can create PST for desired folder. Follow the steps to perform the process to export Exchange archive mailbox to PST:

Step 1. Run Outlook, go to File, move to Open & Export and choose Import/Export.

Step 2. Select option “Export to a file” and press Next.

Step 3. Choose Outlook data file (.pst) option and hit Next.

Step 4. Go to option of archive mailbox, select it and click Next.

Note: You can use click the filter button and trim down the desired data as per need.

Step 5. You will see default location and name of PST file. You can set the location and name as per need. Multiple options available to manage duplicate items. Choose the desired one and press Finish.

Once the exporting PST file process finished, navigate to location and find new PST file.

Use Exchange Commands to Export Archive Mailbox to PST

Export Archive mailbox to PST using Exchange command like normal Exchange mailbox.

New-MailboxExportRequest –Mailbox <Mailbox Name> -FilePath <path of shared folder> – IsArchive

lsArchive is a special parameter that tells Exchange to migrate desired archive mailbox of primary mailbox. Below is the actual example of command:

After command runs, export job will have status “queued”.

Finally, new PST appears at shared location.

Once export process completes by both the methods, user can evaluate that method is little bit complicated and no easy filter options available. That is why one should use reliable and experts recommended tool to carry out safe migration.

Expert’s Recommended Solution

Exchange Migration Tool is a complete solution which is useful to safeguard backup of archive mailbox, primary mailbox and public folders into PST. Follow the steps and understand the process of how to export Archive mailbox to PST using specialized tool:

Step 1. Download, install and run the application on the system.

install software

Step 2. Click Add button and add source account details and again press Add button.

select account

Step 3. Choose option “Save Mailboxes in Outlook PST”. Click Next.

select destination

Step 4. Select Archive Mailbox as a migration type option and click Next.

select migration type

Step 5. Set desired filters and destination path to save resultant file as per need. Click Next.

apply filters and other options

Step 6. The tool now shows the export report displaying details of Mailbox Name, Folder(s), Item Count, Time Taken and Status.

Exchange migration summary report

Step 7. After process completes, message will appear “Process Completed Successfully”.

Exchange mailbox migration done

After clicking OK button to finish the task, software immediately shows the log report in TXT file. You can save the same on the system at desired location for future reference.

Conclusion

The blog has discussed multiple methods to export Archive mailbox to PST. However, it is recommended to always go for specialised tool which is reliable and directly export Archive mailbox folder to PST Outlook of all editions without damaging data originality. You can download the free demo of the tool that allows to export first 25 files per folder free of cost. It will help in making you understand the complete software processing and features of the application.