How to Directly Link & Move G Suite to Office 365 in Few Seconds?

Admin | Cloud Backup How to's Outlook Software Technology | 7 minutes read | Last updated on February 8th, 2023,

G Suite and Office 365, both are the software of SaaS platforms. Both carries different functionalities and features. When a situation arise of selecting a single public service provider over another, then organization will make the decision on its own by reviewing the business requirements. Also, numerous Google Apps users are moving to Office 365 from G Suite, let us know why?

There are several reasons behind the migration process. The two possible reasons due to which users wants to perform the migration are the features and price factors of public cloud vendors. However, Office 365 is equipped with many features and it is the main reason that users are moving from G Suite to Office 365 account. So, in the following article we are going to discuss why and how to move G Suite folders to Office 365.

Why G Suite to Office 365 Migration?

Is Office 365 is better than G Suite? There are plethora of users who are transferring data from Google Apps to Office 365 because users has found it more reliable and effective in terms of security and performance. Moreover, some remarkable features of Office 365 are mentioned below which tells why it is better than G Suite in every way.

  • Email and File Storage.
  • Familiarity.
  • Capable to access file offline.
  • Desktop Application Entitlement.
  • Threat and Security Protection.

Microsoft Office 365 Delivers Familiar Applications

Microsoft carries great familiarity with Office 365 apps as compared to other public cloud providers. This familiarity with O365 applications can be very attractive for Windows-centric organizations who wants to switch to Office 365 from G Suite.

Also, Microsoft has stored the applications between the on-prem variant and O365 cloud very efficiently. The Office 365 features of business application is similar in the cloud as full installation on-premises. In addition, the business productivity apps of Office 365 are feature-rich than G Suite.

Email and File Storage of Office 365

For every type of organization, large amount of storage space is a common necessity. Every company contains large amount of data of each person on regular basis. So, a good storage capacity is needed for data maintenance. And, when it comes to the storage space of Office 365 and G Suite, there is a lot of difference. O365 Business Essentials delivers 1 TB of storage space per user. Whereas, G Suite basic plan provides 30 GB space. One can purchase additional space by transferring additional cost to use G Suite functionality.

Capable to Access File Offline

Both MS Office 365 and G Suite provides flexibility to work with files offline without internet connection. However, Microsoft solutions can easily implemented as compared to Google apps. In order to use G Suite offline files, users need to utilize Google chrome and then install the offline extension of Google Docs. This will allows to work with G Suite offline. One can synchronize the file back to the cloud after connectivity is restored.

On the other hand, the integration for manipulating files offline becomes smoother with Microsoft’s One Drive as compared to G Suite. The user has to ensure that files are synchronized with OneDrive and then one can work with the files with traditional desktop apps of Office 365. The working of Office 365 offline is not dependent on particular browser but it depends on the OneDrive synchronization down to the device. With OneDrive, the user can synchronize the files easily to a laptop and then one can modify the files directly from OneDrive.

Entitlement of Desktop Application

As we have discussed above the amazing benefits of Office 365 subscription as a business, which is capable to load Microsoft application locally. These days, many large organizations are having installation of ‘fat’ client of Microsoft applications. These applications include MS Word, PowerPoint, Excel and Outlook.

Microsoft provides the ability to download and install complete copies of MS Office suite apps. It is one of the biggest advantage among public cloud vendors. Another advantage is that it is cloud-only productivity application offerings. Organizations who are searching for reliable toolset of apps, then MS Office 365 is the best choice. It is a public cloud offering with desktop applications installation entitlement. And, this generates the migration between G Suite and Office 365.

Threat and Security Protection

 The main reason behind the migration is the security concern of users and organization. Cloud-based apps offers high-level of safety. G Suite and Office 365 possesses different security measures. Google delivers features like Google Security Centre to the users of G Suite. But, security offered by MS Office 365 is more strong than Google G Suite.

Steps of G Suite to Office 365 Migration

We will discuss the process by providing IMAP technique. In order to use the approach, follow the steps mentioned below:

Need to Remember –

It is important that user should hold admin account in MS Office 365.

Before generating a connection between G Suite with O365, it is required to create a password by account owners for account accessibility.

Two-step verification should be enabled for the users of G Suite.

The process is categorised in six phases. Complete all of them in a sequential manner. So, let’s start.

Domain Verification Required

In order to perform the migration, it is necessary to validate the Office 365 account, which will tell that you are the owner of the domain, which is used in G Suite/Google Apps. In domain verification process, setup Office 365. Later, a TXT record will be given to you by Office 365 wizard when setting up O365 admin account. Further, the record need to be added at the host provider of domain.

Create Users in Exchange Online

In the following step, add users carrying licenses in one shot or in several attempts. Also, make sure that every user should have mailbox in Exchange Online where you want to migrate G Suite mails.

Make List of G Suite Mailboxes

Create a list of G Suite mailboxes whose data you want to migrate to Office 365 account. One can use any version of MS Excel for implementing the task. And, when making the migration file, ensure you have password of every Gmail user. Also, one can move 50,000 mailbox to O365 from G Suite in batch.

Note: The size of migration file should be less than 10 MB.

Step 1. Login to G Suite account as admin.

Step 2. From the window of Google Admin, choose Users.

Step 3. Select and note down every user email address.

Step 4. Now, sign-in to Office 365 >> go to Users >> Active Users. The information possessed under specific username will be used further to generate migration file.

Step 5. Open MS Excel and create cells of email address, username and password as shown.

Step 6. Type the following information in the created fields and save the same in CSV format.

Column A – Mention address of O365 mailbox

Column B – Address of Gmail user’s mailbox

Column C – Mailbox related password

Connect Office 365 and G Suite

To execute the G Suite to Office 365 migration, build interface between both of the applications. To do so, follow the below steps:

  1. Open EAC >> opt Recipients >> select Migration.
  2. Click More >> Migration Endpoints.
  3. Click New to generate Migration endpoint.
  4. Go with the option of IMAP.
  5. Type under the box of IMAP server. Also ensure that rest of the setting will remain same.
  6. Once the connection successfully established, provide suitable migration endpoint and click New to build migration endpoint.

Create Migration Batch to Migrate the Files

In order to move Office 365 mailboxes in bulk, use the earlier created migration file and follow the steps carefully:

  1. In EAC >> Recipients >> go to Migration.
  2. Click button of New+>> Choose Migrate to Exchange Online from the drop-down list >> Select IMAP Migration >> Click Next.
  3. Upload migration file and wait once Office 365 validates the file.
  4. After the successful file validation, list of Gmail mailboxes will appear on the interface.
  5. Opt migration endpoint, which is created in the earlier stage and press Next button.
  6. In the page of IMAP migration configuration, adopt default values and click Next to continue further.
  7. Now, in the page of Move configuration, build a migration batch.
  8. When the batch page starts, follow the mentioned operations:
  9. Click Browse and forward migration report to users.
  10. Select the option of Automatically start the batch and click New. After this, the migration process starts and displays Syncing status in the column of STATUS.

Post Migration Process

After G Suite to Office 365 migration process with the tool, shift MX record to O365 that earlier point to Gmail account. Later, make sure if messages moved to O365 or not. Once it gets confirmed, delete migration batch and terminate the task of synchronization.

Direct G Suite to Office 365 Migration without IMAP

Users can use IMAP technique to directly move G Suite to Exchange Online account. But, as everyone has seen that it carries lot of complicated steps which will consume user efforts and time. Moreover, it requires help from experts, as non-professionals will not be able to do the task. So, in order to perform the process in an easy way, utilize All Mail Backup Tool. A complete and remarkable approach for migrating G Suite folders to Office 365 without data loss.

It is a direct technique for migrating G Suite account mails to Office 365. You only require the login details of G Suite and Office 365. After entering the same, software will start the process and quickly move unlimited mails from G Suite to Office 365. Download the free demo of the tool, which allows to understand the software working by migrating first 20 G Suite mails to O365 free of cost.