How to Download Outlook Emails to Hard Drive?

Posted 7, Jul 2021 | By Editorial Team

Summary: There are so many email clients available in the market with distinguish functions and features. Storing database over email clients is a new trend and also easily manageable. However we should not completely depend upon these platforms as there are always some data loss theft associated with these sources. Taking backup of files in some hardware supported format is beneficial. In this case, experts always recommend Portable Document Format for backup of data. Keeping this in mind many Microsoft account holders are looking forward to take backup of files in PDF format.

However downloading Outlook emails in hard drive as PDF is not a simple task if you don’t know right way to implement the export procedure. It became more complex when the data which need to be converted in PDF are in large quantity. If you are struggling with the similar issue and want feasible solution of how to download Outlook emails to hard drive as PDF format then read this blog till end. The blog surely helps you in getting perfect outlook PST to PDF Converter for your unresolved query.

Some Amazing Facts About PDF
PDF as we all know is a most popular file format among users all over the world. Let’s see some facts about PDF documents to understand the reason behind its popularity:

  • The independent behavior of PDF files makes it reliable source for storing database.
  • One more feature that makes the PDF format first choice of users is compressibility. Users can easily compress PDF files while sharing or uploading data via internet.
  • PDF does not need any specific hardware, software or operating system to open with.
  • PDF support distinct content such as text, images, animation, vector graphics, 3D models, audio, video and many other.
  • It is one of the safest platform to store confidential information. It includes different level of security features such as Digital Signature, Passwords and Watermark.
  • Documents in PDF format are accepted as legal document in each field.

How to Export PST File to PDF Free?

There are some manual approaches available that support to save PST files in PDF format free of cost. However the conversion depend upon Outlook version you are using. Generally manual methods are different for different Outlook editions. In this section, we will discuss about 2 different free manual methods for upload of PST files in PDF format.

Method 1:  Download Outlook Emails to Hard Drive via Word

Step 1: Save PST Files in HTML Format

  • Launch MS Outlook in your system.
  • Move to menu bar and click on File tab. Then hit Save As button to move forward.
  • A new Save As Wizard open where you have to browse for the location to save the PDF file. Further fill required name in “File name” and choose “HTML” in Save as type option.
  • Click on Save button

Step 2: Save HTML File in PDF via Word

  • After following “Step 1” go to the destination where you saved the HTML file.
  • Next Select the HTML file by left click on mouse and then right click on it. Further click on Open with>> MS Word.

(By doing so, the file open in Word document).

  • In MS Word, move your curser to the menu bar and hit Fie tab.
  • Click on Save As button.

(You can eliminate previous 2 steps by using short cut key “Ctrl + S”)

  • In Save As dialogue box, choose any desirable location to save the PDF file. Next again fill suitable name in File name and select PDF in “Save as type”.
  • In the end, press Save button.

Method 2: Convert PST to PDF Adobe Acrobat

As we mentioned earlier that manual approach vary for every Outlook version. The method we are going to explain in this section is for Outlook 2010 and later editions. Follow the step by step procedure to export PST to PDF with attachments:

  • First you have to download Adobe Acrobat Reader.
  • Start Microsoft Outlook and move the cursor to the menu bar. Hit Adobe PDF which further opens 4 different tabs. You have to select first 2 tabs for batch PST to PDF export.
  • Now save all the messages which you need to export to PDF in one single folder and hit “Converted Selected Folder”. Select the folders that contains all the messages.

Important Note: All the attachments are saved as hyperlinks in PDF. You need to click hyperlinks to open attachments files.

Batch Export PST Files Automatically to PDF

Till now, we have talk about different manual ways for solving user query how to download Outlook emails to Hard Drive as PDF. Now we all know that there are some risk involves while using manual approaches for download of Outlook files as PDF. If you are a risk averse person then obviously you are not ready to take risk with the important Outlook data. In this case, PST to PDF Converter helps you in getting perfect risk free solution of your query. It is a third party Windows supported tool that runs on Windows editions 10, 8, 7, 8.1, Vista, XP and many others. The tool permits quick delivery of batch PST files to PDF without any delay. The software export PST to PDF with attachments files and does not make any changes in mail elements. It facilitate PST to PDF migration in multiple ways. You can either create single PDF file or separate PDF file according to your desire. Many customization tools are also available for expected outcomes. PST File Converter free version is also available that support to export upto 25 PST files in PDF format without any charges.