How to Import PST File to PDF?

Ritu Roy | Email Backup Email Conversion email migration Forensics How to's Outlook Software Technology | 3 minutes read | Last updated on February 8th, 2023,

All know that MS Outlook is a famous and most used email application of current time. It offers good communication features for a smooth emailing experience. MS Outlook stores its complete mailbox data in PST file format. Due to multiple reasons, MS Outlook users may need to export the Outlook email folder to PDF along with attachments. Therefore, we will explain both manual and professional ways to migrate data items from PST to PDF documents in Outlook 2019, 2016, 2013, etc. This article, so keeps reading the article to know how to import PST file to PDF.

Reasons to Move Outlook Mail to PDF Document

As with the PDF file format, we can transfer files to any other external device through the simple and the usability of this format of the file is increasing widely. Adobe PDF format is suitable in almost every place and it can be used as a legal document. Its compressing ability is much better and can be carried in pen drives, mobiles, hard disks, and other file carrying devices. PDF files can be accessed on almost all display devices that have Adobe Reader. Because of the free download of adobe reader, it becomes the cheapest file format. It can be secured by the passcode only that person can access these files those who have a password for that files.

How to Import PST File to PDF Manually?

There are multiple free manual methods available for the user’s query “how to import PST file to PDF”, but due to the high risks of data loss and damages, these methods are not used by many users. The free manual methods are contained technical steps that become difficult for novice users to follow them. Moreover, users find migration methods that are easy and simple to perform and also provide 100% successful results.

Important Note: Before starting the free method, you have to backup all Outlook PST files because during the process it changes the data loss and corruption.

Follow the manual method:

1. Open MS Outlook email program

2. Select the email data which you want to convert into PDF, now go to File Menu >> Save As >> and then save it as the .html format.

3. Then, open that .html file and right-click on it. After that, choose the “open with” option and open the file, MS Word.

4. From the File Menu bar >> Hit on Save as option >> and then select a .pdf format to save the data as a PDF document.

Third-party Tool – Export Outlook Email to PDF with Attachments

Grab the best CubexSoft Outlook Converter Software – an automated solution that was researched by many professional expert users. It can quickly export the Outlook PST files to PDF file format along with attachments. It allows you to batch save Outlook emails in PDF document format including all emails, contacts, calendars, tasks, notes, and etc. without any data loss.

This software also supports other file formats like EML, MBOX, MSG, EMLX, DOC, HTML, RTF, Gmail, Office 365, Exchange Server, Yahoo Mail, and many others. It is a Windows-based application so it provides you the benefits to open and access this application on any Windows OS including the latest version Windows 10. And, is also no need to install the MS Outlook application for the process.


In this article, we have discussed the process to export PST files to PDF format with attachments. Now, users can easily export PST files to PDF file format and save the resultant data at the desired location. The application is user-friendly and permits the user to export PST to PDF without any technical guidance. Moreover, it is not required to install MS Outlook for the migration of PST files. So download the software and start exporting PST files to PDF effortlessly.