Outlook Web Access Move All Emails to Desktop in PST, PDF, EML, MSG, MBOX & EMLX – Complete Guide

Admin | Cloud Backup Email Conversion Software Technology | 4 minutes read | Last updated on February 8th, 2023,

Requiring the backup copy of your important Outlook Web Access emails and not able to find the accurate solution? So not to bother anymore, here we are providing the best methods for Outlook Web Access move all emails in desktop quickly.

User Query:

I have been using Outlook Web App for around 2 years now I didn’t realize the necessity to move my data until now when I came through a hacking try in my mailbox. Now that I recovered my all email data, how to achieve “Outlook Web Access move all emails to desktop” task? Is there any direct method for the same? Also, the email data has gone vast, so please recommend a suitable solution to download my all Outlook Web Access data!

Outlook Web Access Move All Emails to Desktop – Best Techniques

Users can download Outlook Web Access emails and data via two different methods, and then move to their local storage i.e. hard drive or desktop. Below we are going to explain the best techniques:

Techique#1. Download Outlook Web Access Emails as PST (For Less Important Data)

As PST file is the Outlook database file, we can move all the necessary data items from Outlook Web App mailbox to the new Outlook .pst file and keep this data file to desktop.

Requirement: Microsoft Outlook email application must be configured on your system to follow this method:

Now follow the below mentioned steps:

  1. Firstly, configure your Outlook desktop with the Outlook Web App account.
  2. Now navigate to the File option >> Select Import & Export option
  3. Move to the Export to a file and then press on the Outlook data file to move all the Outlook Web Access data to a PST.
  4. Mark to Subfolders checkbox.
  5. Finally, click on the Finish to get the process complete.

By using this method you learned the process of Outlook Web Access move all emails to desktop manually. This method is suggested to use only when you have only less important data and ignore in the situation of large Outlook Web App data, as we have seen experienced lots of practical examples where few of the data got misplace through performing the manual technique.

Technique#2. Automated Solution for Outlook Web Access Move All Emails Large Data (Recommended)

In the case of large or huge emails and data, manual method could get crashed, resulting to data loss, then an automated tool is required to move Outlook Web Access emails to desktop. This method doesn’t come free, but it is more trust-worthy, independent and quick solution for Outlook Web Access move all emails data.

Office 365 Backup software can be used to move and export Outlook Web Access emails, attachments, calendars, contacts, and other items to the desktop in multiple file formats like PST, PDF, EML, MBOX, EMLX, and MSG quickly without any issue.

Let’s know how to move Outlook Web Access all emails with OWA Backup Utility:

  1. Download and launch Outlook Web Access Email Backup Tool on your Windows system.
  2. Now enter the login details of your OWA admin account with Username and Password. After that click on the Login button to continue.
  3. Select Office 365 Backup option from Office 365 Backup & Restore option and then click on Next to proceed further.
  4. Now the software will show the complete list of OWA mailboxes, so choose the mailbox which you want to move and also Select Destination Path by pressing on the Browse option.
  5. After that hit on Next to select a required output file format from PST, PDF, MSG, EML, MBOX, and EMLX.
  6. Hit on Next to start the backup procedure from Outlook Web Access to another file format. You can view the live progress with the green status bar.
  7. When the process is finished, a success message will show i.e. Backup process is completed. Then, click Ok to accomplish the process.

You can also find the demo version of the program here:

Using the free demo facility of the Outlook Web Access Email Backup Tool, you can easily understand the working while moving first 100 emails and 25 other items like contacts, calendars, etc. from each Outlook Web Access mailbox to selected file format without any cost.


Users have both the techniques manual as well as professional (automated) to overcome with how to achieve “Outlook Web Access move all emails to desktop” process. Both techniques are compatible to move Outlook Web Access emails data, but it completely depends on the size of the data file and the necessity of the user. If a user requires a safe and quick solution, then Outlook Web Access Email Backup Tool is considered as an ultimate solution.