Know step by step procedure to move Exchange Online Emails Archive to PDF Document Format
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Are you planning to transfer your emails from Office 365 to PDF but don't know how to do that? Office 365 provides in-built facility to convert Office 365 documents to PDF format, but when it comes at saving emails, then there is no such option. So how can one export Office 365 email to PDF? Read below to know the complete information about Office 365, PDF and reasons and solution for Office 365 print to PDF.
Office 365, as the name suggests is an anytime, anywhere accessible application on both Windows and Mac systems. It is a subscription based application, which users can utilize by paying monthly or annually for the purchased subscription plan. The basic O365 plan includes use of MS Office functionalities and other productivity services like Free storage on One drive. The Business or Enterprise license of O365 includes more advance cloud based SAAS products like hosted Exchange, SharePoint, Yammer, Skype for business etc. along with MS Office Suite applications.
Adobe Portable Document Format (PDF) is a cross platform file format that is supported by multiple operating systems, like Windows, Mac and Linux. PDF has eliminated the dependency on hardware, software and OS as it ensures viewing of the documents in reliable and accurate manner, no matter what hardware or software was used to create it. But once created in PDF, it will appear the same in all apps with accurate font styles, images, links, buttons, forms, audios and videos. Also, PDF is considered as the most secure file format which is hard to copy, edit and print.
Why Users Go for Office 365 Print to PDF
Though, Office 365 provides cloud based services, but it has some disadvantages too. Some of them are as follows :
There are two methods possible for exporting O365 emails to Adobe PDF
There is no direct method for transferring emails from Office 365 to PDF. But yes there is a manual method using which you can achieve this task. Follow these steps to do so :
Step 1 : Connect with Office 365 portal
Step 2 : Provide Access Right to mailbox to initialize export process
Step 3 : Now Create a New User Account in Outlook
Step 4: Remove Permissions
Step 5: Close PowerShell Session
First Download Adobe Acrobat Reader. Now Open Outlook 2010 and click on Adobe PDF displayed on the Menu bar. In the sub menu that follows, there will appear four tabs. You need to use first two tabs to export data from Office 365 to PDF, as shown below :
Problems with Manual Method
Considering the problems of manual method, many users are unable to migrate their cloud database to PDF. If you are also one such user, then don't worry as you can now do so easily with Office 365 Convert to PDF utility. The software provides easy, quick and accurate migration of Office 365 emails to Adobe PDF document. Its Application Impersonation is one of the best feature that allows transfer of unlimited emails from multiple O365 user accounts into PDF format at once. Moreover, the software provides dual options to save attachments, either embedded within the document and save them in a separate folder. It's a Windows based application and is supported by all Windows editions, including Windows 10, 8.1, 8, 7 etc. Follow the below steps for complete Office 365 - PDF tutorial :
With Office 365 to PDF Free trial software, users get the benefits of understanding its complete working beforehand. Free demo edition works just like the licensed edition but is limited to convert first 100 emails to Adobe document, without any charges. Once you are satisfied with the free edition, you can purchase its licensed version.