How Do I Insert a MSG File in Word / Doc?

Admin | How to's msg Software Technology | 5 minutes read | Modified on: 28-05-2026

Have you ever considered including an Outlook email (an MSG file) in a Word document? Perhaps for backup, legal filing, or simply to consolidate information? How do I insert a MSG file in Word / Doc? A question that many users ask. And perhaps, you have tried, but found the steps really confusing. In this detailed guide you will have a comprehensive understanding of the steps required to transfer MSG files into Word documents. We’ll also cover some easy to follow methods and some advanced techniques through which you can transfer without losing the attachments and data integrity.  

Transferring MSG files into MS Word isn’t always easy, as they sound. These files exclusive to MS Outlook, store a hoard of information such as emails, appointments, contacts, and much more. While Word can support many format types, it isn’t directly compatible with MSG files. This is where the methods and the techniques we’ll discuss in this article come handy. Suitable methods for both novices and professionals. 

Let’s understand the approaches needed to transfer MSG files into Doc files, and understand which approach is the best one. We’ll start with the simple one and gradually move towards the more advanced approach.

The Significance of MSG Files

Let’s first understand what MSG is and its significance. MSG files are a type of file format exclusive to Microsoft Outlook, they are saved with the .msg extension. These files store information such as message body, sender and recipient address, calendar, attachments, etc. 

Some of the Keys Features of MSG files are:

  • Email Backup: Rather than storing countless emails in your inbox, instead save them as MSG files for long-term storage and easy retrieval.
  • Share Information: You can easily send an email or other Outlook item to someone by sending them the MSG file. They can then open it in Outlook to view the contents.
  • Legal Discovery: In legal proceedings, MSG files can play a critical role, providing a complete record of communication. 
  • Collaboration: Sharing MSG files across teams allows users to easily review and discuss important email exchanges or meeting details.

Now that you’ve understood the significance of MSG files, let’s understand the ways you can convert .msg files to Word doc. 

Why Transfer MSG File into Word ?

There are many reasons why you should consider exporting MSG files into Doc. Each has a different purpose and advantage. Let’s explore some of them.

  • Legal Documentation: Lawyers often need to present email correspondence as evidence. Inserting MSG files into a Word file allows them to create a comprehensive file. 
  • Centralized Reports: Sometimes, you need to compile information from various sources, including emails, documents, and spreadsheets. Inserting MSG files into a Word document allows you to create a centralized database of all relevant information, making it easier to access and manage.
  • Better Searchability: While you can search for MSG files in Outlook, having them within a Word document can sometimes make searching even easier, especially if you combine the MSG content with other text and data.

With the above reasons you must have understood the cause behind transferring MSG files into Word files. But, now you might be thinking, “how do I insert a MSG file in Word / Doc?”. Let’s understand.

Manual Techniques to Import MSG File in Word

There are multiple ways to import MSG files into a Word document, each with its own pros and cons. We’ll cover the most common methods, starting with the easiest and moving to more advanced techniques. 

Technique 1: Drag and Drop (Easiest Way)

The quickest and most straightforward approach to add content from an MSG file to your Word document is frequently to drag and drop the file. It’s ideal when you don’t necessarily need to save all the complex formatting or attachments and you only need the email content to be easily accessible.

Steps:

  1. Launch both Word and Outlook
  2. Locate the MSG file in MS Outlook or from file explorer saved in your computer.
  3. Press and hold the MSG file, and drag it directly to your MS Word. 
  4. Release the mouse button and drop your MSG file Word doc.

Technique 2: Copy and Paste (Alternate Approach to Technique 1)

The traditional copy and paste method is another simple, albeit occasionally less effective, way to transfer data from an MSG file into Word. When you only need the email’s basic text and don’t care about maintaining intricate formatting or adding attachments, this copy-paste MSG content to Word method is helpful.

Steps:

  1. Double – click MSG file in MS Outlook to open.
  2. Select the content either by pressing (Ctrl + A)
  3. Copy the content by right-clicking > select copy or by pressing (Ctrl + C).
  4. Open Word Doc
  5. Next, paste the content by pressing (Ctrl + V).

Limitation of Manual Techniques

  • The methods are extremely time taking.
  • If you have large volumes of MSG files transferring them manually is impossible.
  • The process might disrupt the original file layout damaging the data integrity. 
  • Users may not be able to get the attachments with the manual methods.
  • There might be loss of data while trying the manual techniques.

Your next question would be, is there any other faster alternative? Yes, there is. Let’s understand the method. 

How Do I Insert a MSG File in Word / Doc ? Faster Approach 

So, if you are someone who is looking for a  faster and better solution, then CubexSoft MSG to DOC Converter allows you to convert MSG files to Word format. Using this software, you can access all your MSG message details with the Microsoft Word application. The software provides dual options to bulk convert MSG files. The complete process is explained below.

Steps:

  1. Download and Open the MSG Converter.
  2. Click on Add File(s) / Folder(s).
  3. Choose the MSG files you want to convert from file explorer.
  4. Under the “Folders List” check the files you want to convert.
  5. Hit “Export”.
  6. Choose “Doc/Docx” from “Select Saving Options”
  7. Apply the “Advanced Filter Options” if needed.
  8. Choose the “Destination Path” of your choice.
  9. Click “Convert”.

Benefits of Using the Automated Approach

  • Bulk conversion is seamless with this approach.
  • Users can choose between files and folders.
  • Installation of Outlook app is not required.
  • Maintains data integrity and attachments as they were before conversion.
  • Compatible on all Windows OS such as 11,10,8.1,8,etc.

Conclusion

In the above article, we have described a complete process to transfer .msg files to Word files. If you are one of those who want to directly open MSG files in your Word Document then, download the MSG to Word Tool. You can also use the demo version to convert 25 MSG files to DOC or DOCX format for free, before buying the full version. The MSG to Document Converter also comes with 24 * 7 consultation support, to help your seamless conversion process.