How Do I Import Emails into Outlook for Mac? – Quick Approach in 2024

Sarabjeet Kaur | How to's Outlook Software Technology | 5 minutes read | Modified on: 29-01-2024
import emails into outlook for mac

By manually exporting the Mac Outlook data to archive (.olm), you can import emails into Outlook for Mac. This includes mailbox items such as emails, calendars, tasks, contacts, notes, etc. Before importing Outlook Mac mailbox data into an upgraded Outlook for Mac version, the user must archive. A detailed guide on how do i import emails into Outlook for Mac is provided in this write-up.

MS Outlook is one of the most used email clients in the world at present. Many email accounts can be added to Outlook to improve email management as well as other items including contacts, tasks, notes, calendars, and so on. The program is compatible with both Windows and Mac OS and is a part of the MS Office Suite. The program functions exactly the same on a Mac as it does in a Windows environment. However, Windows Outlook uses Microsoft’s proprietary PST file format for data storage, while Mac Outlook saves data in OLM format.

In Mac Outlook, exporting the PST file is simple. On the other hand, Outlook for Mac finds it challenging for exporting mailbox data in PST file format, which Windows Outlook can view. But importing an OLM file into a different Mac edition of Outlook is quite simple.

How to Import Data in Outlook for Mac?

You must export emails, contacts, calendars, tasks, notes, and other items into archive files in order to import them into Outlook editions 2016 or 2019 for Mac. After that, you can import these files into Mac Outlook (.olm for Mac Outlook, and.pst for Windows Outlook). These files are located in the archive content in the Outlook navigation bar’s “On My Computer” section when they are exported.

Important Note: If On My Computer is not visible in the navigation bar of your Mac Outlook, you can select Outlook from the menu and pick Preferences. Select General from the menu, then uncheck the box next to Hide on My Computer folders.

While the Mac version of Outlook allows you to import old files, it also allows you to import identities. You utilize it primarily when you upgrade your Mac from 2011 to either 2016 or 2019. But there are procedures you must take in order to effectively import email messages into a PST or OLM file format in Mac Outlook.

How to Import .olm File from Mac Outlook?

As previously discussed, Outlook for Mac archives email messages, tasks, notes, contacts, calendar, and other mailbox items using .olm files. So you must export your email messages and other mailbox data to an .olm file before transferring from one version of Mac Outlook to another or upgrading from Mac Outlook 2011 to Mac Outlook 2016 or Mac Outlook 2019 for Mac.  In order to accomplish this, before you can import the. olm files into your Outlook for Mac, you must manually archive the mailbox items, such as emails, tasks, calendars, contacts, journals, and other items, to Outlook for Mac data files (.olm).

Export Mailbox items from Mac Outlook to an Archive file

Reducing the size of the inbox is simple when mailbox items are exported to an archive file. The.olm files can be saved to any location on your computer or another computer. Here is a step-by-step export guide:

#1: Launch Outlook for Mac and choose Export from the File Menu.

#2: Choose the items you wish to export from the Export to Archive File (.olm) list, then click Proceed.

#3: Select the Download folder and hit Save in the Save As dialog box located under Favorites on the left side.

#4: The data is exported immediately once the download is finished, and you will be notified of this. Select “Finish.”

After exporting email messages, contacts, calendar, tasks, notes, etc. from your Outlook for Mac mailbox to an archive file (.olm), make a note of the file’s saved location.

To import items from your mailbox into Mac, follow the steps provided below-

#1: Tap Import under the Tools menu in Mac Outlook 2016 or Mac Outlook 2019 for Mac.

#2: Click the Mac archive file (.olm) from the import box’s “What do you want to import” section, then click Proceed.

#3: Choose Import after locating the .olm file you saved to your Mac.

The imported items will show up under On My Computer in the navigation windows labeled Email, Calendar, Tasks, and Notes.

Using the manual approach outlined in the above post, you may easily import emails and other items from the mailbox of another Mac Outlook into Outlook for Mac. But because Windows Outlook doesn’t support OLM files, Mac Outlook users who need to export an OLM file to Windows Outlook must first convert the file to Outlook importable PST file type. You can use an IMAP Gmail account to manually convert OLM file to PST. However, using a Gmail IMAP account manually is a time-consuming procedure that carries a risk of data loss. It is therefore advised to utilize third-party applications, such as CubexSoft OLM Converter, to carry out the process of conversion and successfully and accurately execute the OLM to PST migration task.

Final Lines

We discussed how to import emails and other mailbox data into Mac Outlook in the blog post above. By importing the mailbox data to an archive file (.olm) and then downloading the OLM file to your Mac system, you can import mailbox data from Outlook 2011 Mac to Outlook 2016 or 2019 for Mac with ease. You must convert OLM data to an Outlook importable PST file type if you decide to change your mind and export the OLM database to Outlook for Windows. It takes a lot of time to manually transfer an OLM file to PST format.

As a result, you can take advantage of the OLM to PST Converter, a software-based solution designed to make the changing procedure simpler for users. With professional OLM File Converter Tool, you can easily and flawlessly transform OLM files into PST and other formats like PDF, EML, MSG, MBOX, ICS, HTML, CSV, TXT, DOC, RTF, Lotus Notes, Zimbra Windows Live Mail, Thunderbird, Office 365, Gmail, Yahoo, Amazon Workmail, G Suite, IMAP, etc. while preserving the original hierarchy and structure of the email contents.