How to Print Outlook Email to PDF File with Attachments? – Simplest Ways

Ritu Roy | Email Conversion email migration Forensics How to's Outlook Software Technology | 3 minutes read | Last updated on February 8th, 2023,

Want to know how to print Outlook email to PDF file? If yes, then your search ends here. As, here in this blog, I will be explaining different ways to solve this query. So, let’s start.

Why there is required to Change Outlook Email in PDF Format?

Sometimes, it’s possible to move files to a format that’s easier to work with. That’s the case with email, which can be migrated to a PDF file. A PDF file can be stored alongside Word, Excel, and other types of documents in a regular document folder, and can be shared with and viewed by others regardless of the type of software they have. PDF files can also be protected with permissions and passwords.

How to Print Outlook Email to PDF File Format?

Different ways are available to print Microsoft Outlook mailboxes by saving it in PDF format. You may select between manual options and automated software to follow this task. In the following segments, you will understand to perform these tasks with a stepwise guide.

Manually Print Emails from Outlook to PDF Document Format

Users can print Outlook email to PDF manually, but the process will permit the migration of one email at a time. Just follow the steps given below:

  1. Download the free PDF creator app on your system.
  2. Open MS Outlook of any version.
  3. Hit on the specific email that you want to convert from Outlook.
  4. Go to File from Menu bar >> hit on the Print or directly press “Ctrl+P” together.

Opt PDF Creator from the printer list >> Click on the Print button.

A new window will pop-up on the screen. Give a name to the document title, created date, modified date, Author, Subject, and Keywords. Click on the Save option.

Give a location where you need to save converted PDF file >> Click on Save option.

The emails will be saved as a PDF file. Now you can print those emails using any printer.

Drawbacks of the Manual Method

Through the free method, only one email item can be migrated to PDF format and printed at a time. So, when there are bulk emails that have to be converted, then the manual process becomes time-taking and complex. Also, when the additional installations are done, the email is migrated into a PDF and the attachment is exported into another PDF file.

Direct Way to Print Outlook Emails to PDF File with Attachments

Once all the above described manual processes won’t work properly then you can opt for a third-party solution to perform the hassle-free migration. You can make use of CubexSoft Outlook Export Tool. This application can convert emails from Outlook to PDF all its attachments. It is a very reliable and portable utility that not only works on migrating PST emails to PDF but also supports all multiple file formats such as MBOX, NSF, EML, ICS, VCF, DOC, Zimbra, Office 365, and etc. With this software, you don’t have to worry about the long and technical steps to print Outlook email to PDF in Outlook 2019, 2016, 2013, &, etc.

Final Words

This post is explaining the techniques to convert Outlook email to PDF file. Above I have mentioned two methods to print Outlook email to PDF format in MS Outlook 2019, 2016, 2013, etc. If the manual solution won’t work accordingly then you can choose for the third party tool.