How to Export Outlook for Mac to PST without Outlook?

Sarabjeet Kaur | Email Conversion email migration mac os Outlook Software Technology Windows | 6 minutes read | Modified on: 17-03-2023

For centralized management of many webmail accounts, Microsoft Outlook is one of the most widely used email clients. It is a component of the popular Office package. Because of its familiarity and usability, many firms use Outlook as their default email client application.

But, Outlook itself is available for both Mac and Windows OS. In other words, when a company or individual converts from Mac to Windows, the program also switches from Outlook for Mac to Outlook for Windows. So, it become required to import OLM data to PST format in order to use the Mac Outlook email application in its Win counterpart. Let’s proceed to know why it is important to do so.

Overview- OLM and PST File Format

Why Do Users Need to Convert Outlook Mac OLM File to Outlook PST?

The following are some of the reasons why OLM files should be converted to PST format:

Sharing OLM Mailbox Data in a Compatible File Format– An Outlook user may receive OLM files from others and need to open OLM files on their Windows Operating System. Also, there are times when the user wants to offer PST files to others but only has OLM files.

When Outlook Users Migrate from a Mac to a Windows Computer– When a user change from Mac to Win but wants to continue using MS Outlook email client application, he or she must convert an OLM file format to Windows Outlook PST format. To do so, first import OLM file to PST file.

Acccess Orphan OLM Emails– If the user needs to access the data of an orphan file, that is, an OLM file that is no longer associated with the Outlook application in the Windows system.

How to Export OLM File Outlook Mac to Outlook PST for Free?

There are various manual techniques for converting OLM files to PST format. To move the mailbox data, they all use the same framework, which is email account configuration. Let’s look at the quickest and most practical method.

Learn How to Manually Backup Outlook for Mac to PST?

To convert OLM files to PST format, follow these four steps:

1. Set Up a New Email Account in Outlook for Mac
2. Import an OLM file and transfer its emails to a new account
3. Set up the same email account in Outlook for Windows.
4. Export OLM Data to a PST file format

Let’s go through each step one by one:

#1- Set Up a New Email Account in Outlook for Mac

• To export Mac Outlook data file to PST format, create a new Gmail account and open it in your web browser.
• Navigate to its Settings and check the Enable IMAP box in the Forwarding & POP/IMAP buttom and then, save your changes.
• Open Mac Outlook, then select Preferences, then Accounts.
• Hit the plus (+) sign, then New Account, and then enter your Gmail email address.

• Then, enter your password and click the Add Account tab.

• Continue in the Set Up Your Email window that appears.

• The message ‘your browser has been opened’ will then appear. Please sign in and return when finished. Press the Sign in to Google tab here.

• After re-entering the login details and validating the information, hit the Allow tab to proceed with the configuration.

• There will be a confirmation box. To proceed, hit the Open Microsoft Outlook tab.

• Finally, click the Done tab to finish configuring the email account.

#2- Import an OLM File and Transfer its Emails to a New Account

The 2^nd step to convert the OLM file to PST needs you to import OLM file in the program which includes the newly configured account. Then, change the data from OLM into this configured account mailbox. After this, let the database synchronize with the email server.

#3- Setup the Same Email Account in Outlook for Windows

• Open Windows Outlook now, then select File > Add Account.

• Now, enter your Google email address and then click Connect to continue.

• The program will launch a browser so that you may validate your credentials and sign in to your Google account. Enter your account information once more and click Sign in.

• After completion, press the Allow tab to exit the browser and return to the Outlook app.

• Finally, after the account has been successfully added, hit the Done tab.

#4- Export Mac OLM Emails to PST

• To export emails to PST, open the File menu, choose Open & Export, and then hit on Import/Export.

• Press the Next tab after selecting Export to a file in the Import & Export Wizard window.

• On the Export to a file window, choose Outlook Data File (.pst), and then click the Next tab.

• As you click the Next button, double-check that the mailbox of the newly configured account that holds the OLM files is selected.

• As a final point, pick where to store the PST file and press on Finish button.

You’ve used the instructions above to convert OLM to PST format successfully.

Cons of Manual OLM to PST Conversion

• Manual solution needs various programs for its implementation. So, it’s impossible to work with this solution if any of the MS Outlook mail client apps are missing.
• When converting data from one account to another account, there is a high risk of data loss.
• This free approach only works for exporting emails; it doesn’t take other mailbox contents i.e. contacts, notes, tasks, and calendars into account.
• The manual way to import Outlook for Mac emails to PST format is more of a trick than an actual approach. In the end, it contains the usage of two apps and the exchange of emails between them. Missing any working step will outcome in data loss.

Backup Outlook for Mac to PST using a Powerful & Error-Free Solution

Wrapping Up

OLM to PST conversion process can be completed using a free manual method and a third-party tool. If you’re only looking to transfer emails and remove other mailbox data items, then you can choose the free manual process. Otherwise, it’s better to utilize OLM Converter Tool to get the task done. Unlike other conversion software, this utility is induced with an up-to-date algorithm and it’s also designed by the top technocrats to import or migrate Outlook Mac data to PST format. Furthermore, to resolve any type of queries connected to this tool product, you can simply approach the technical support team that is always available at your service day & night.