Outlook Export – A Complete Online Help Guide

Working Steps for Knowing How to Export Outlook PST Files to Other File Format Which You Want

Step 1 Download & Launch the software

Download and Install the Outlook PST Converter Tool on your windows machine and launch it on your computer screen. When it is launched on your machine's screen, it will be shown as:

launch tool

Step 2 Click on Add Files button to Load PST File

Now, select your PST files from the saving location by available two options – "Export Single File" to choose PST files one by one and "Export Multiple Files" to choose folder or sub-folder of all PST files.

add pst files/folder

Step 3 Make Use of Search Option to Find PST File

There is also a Search option present on the Select PST File Screen of the tool. Hit on the same, Find PST Files window will display. Click on the Browse button to navigate to the folder where PST files are kept. After choosing the path, hit on Search to locate PST files. The option can be used to find out the required PST file which required to export.

search pst files/folder

Step 4 View the List of Searched PST File

Now the software will show the list of searched MBOX file as appeared below. Then, hit on Next to continue.

search pst files/folder

Step 5 Check Email Preview & Save Attachments

If you click on the desired folder, all its file list will show quickly on the right software pane. Just select the email, which you want to view and all its data will display in the Preview section. You can use Save Attachments option to save the attached file of the required email file.

preview pst files/folder

Step 6 Now Choose Desires File Format

Now, new Window will appear with different options carrying sub options, continue the process as per requirement.

choose saving output options

Step 7 For PDF Option –

If you select PDF option as export type, then the tool will give Advance PDF Saving options, File Naming Options, and Advanced Filters. So you can choose as per your requirement.

select pdf output option

In Advanced PDF Options:-

Saving PDF Options:

  • Save All Emails in Single PDF
  • PDF Page Settings

Saving Attachments Options:

  • Embed Attachments to PDF
  • Extract Attachments Separately
  • Convert Attachments to PDF Format

select PDF saving options

Step 8 For Lotus Notes NSF Option –

Important Note - This option will work only if you have Lotus Notes installed in your machine.

As you select Lotus Notes NSF option to save PST file, you will see the given options. Choose option as per your needs –

  • Convert All Emails- tick on this option if you want to convert emails, contacts, calendras, tasks, journals, notes.
  • Date Filters Options - Select any one options, which suits your requirements, to save files.

choose nsf format

Step 9 For Contacts/VCF Option –

For moving PST contacts from Outlook to VCF file format, then choose the required option as per you need from these options:

  • Merge all contacts into single vCard – this option will merge contacts into single Vcard.

choose contact option

Step 10 For Calendars/ICS option –

For saving Outlook calendars into ICS file format, then choose calendar format as ICS.

choose calendar option

Step 11 For MBOX Option –

Once you select MBOX file for saving option, then this software doesn't provide "Date Filters Options".

mbox format

Step 12 For, EML, EMLX, MSG, DOC, DOCX, XPS, MHT, HTML, & RTF Options –

If you select MSG, EML, EMLX, RTF, HTML, MHT, XPS or DOC/DOCX option as export type then the software will provides Advanced Filters and File Naming Options. So, you can select any File Naming option which fulfil your need.

pst option

Step 13 Click on Convert Button to Start Process

After that click on Convert button to start the process and then the software will show conversion progress status during the process.

exchange server option

Step 14 After all this, Software show conversion results

Then the Software will complete the conversion process within few minutes and after completion, a message Window will appear showing "Conversion Done Successful".

conversion done

Step 15 View Complete Conversion TXT Report

After clicking on Save Report, the software will successfully create TXT file including complete migration details of PST files on your local system. So, you can view TXT Report in Note Pad.

conversion done