Why Is Room Calendar Not Showing in Outlook? – Verified Method!
Summary: The Microsoft Outlook room calendar not syncing can occur for a number of reasons. We will address the potential reasons of this problem in this tutorial, along with practical fixes for the Microsoft Outlook room calendar not syncing issue. We’ll also talk about an OST to PST Converter program that can restore data from inconsistent or orphaned OST files.
Users of Microsoft Outlook can schedule meeting spaces and plan meetings for the designated time. Users may, however, occasionally get into circumstances where the room calendar is not visible to them or does not sync properly. Confusion and inconsistencies result from this.
This post will teach you the typical causes of the room calendar not syncing or displaying in Outlook, along with how to troubleshoot and fix the issue.
Reason for Outlook Room Calendar Not Syncing
The following list of possible causes may contribute to the problem of the room calendar in Outlook not syncing:
- Inability to access or modify the room calendar
- Problems with the network or connectivity
- Inaccurate Outlook or server settings causing sync issues
- Outlook data (OST) file problems with an outdated Outlook client
- Excessive or big OST file
- Server failure
- Email filters and security constraints
- Large size mailbox
Ways to Identify and Fix the Outlook Room Calendar Not Syncing Problem
On the Microsoft community forum, a number of users have reported this problem. A few treatments that have been recommended by some professionals have been effective for some people but not for others. We’ve covered every potential repair for the Outlook room calendar not syncing issue below. Follow them in the specified sequence.
Check Permissions
It might not be possible for you to reserve or plan a meeting in a certain meeting room if you don’t have access to it. Thus, in the event that you are attempting to reserve a room or meeting space on corporate property and are perplexed as to why you are unable to see or modify the room schedule, it may be because you do not have the necessary authorization or access privileges. You can get in touch with your administrator and request that they provide you the necessary access.
Assure Network Accessibility
The room calendar not syncing issue may be caused by a weak or erratic network connection. Consequently, make sure your device is linked to your company network or a reliable internet connection. Restarting the network equipment (such as switches) or router/modem is another option if you’re having trouble connecting, which could be interfering with synchronization.
Boost the Sync Rate
You may make Outlook check and synchronize all mail items, including room calendars and other objects, more regularly by setting the sync rate. The steps to accomplish so are as follows:
- Click Advanced under File > Options in Outlook.
- Click the Send/Receive button located under the Send and Receive section.
- Minimize the amount of time (in minutes) to your desired setting and the frequency at which you would like Outlook to sync and update changes.
- Click Close when finished.
Based on your choices, the sync rate will now be faster.
Note: It’s advised against going shorter than ten to fifteen minutes since this could affect Outlook’s functionality.
Update Outlook
By updating Outlook and Windows, vulnerabilities and defects that could cause these kinds of errors when using Microsoft Outlook can be fixed. Use these procedures to update Windows OS and verify Outlook:
- Select File > Office Account > Update Options when Outlook is open.
- To update now, click. This will see if there are any updates available.
- If there are any new Outlook updates available, download and install them right away by following the on-screen directions.
- In a similar manner, go to Settings > Windows Update to download and install Windows OS updates.
- Restart the computer after the Outlook and Windows updates have been downloaded and installed.
- Launch Outlook after restarting. On the Send/Receive tab, select Update Folders by clicking.
- Next, select Calendar and set up a meeting. Verify whether the room calendar is syncing with your Outlook account and whether you can view or change it.
Add the Room Calendar Again
To resolve any short-term bug that might be creating this problem in Outlook, you can also remove and then add the room calendar. These are the steps to follow:
- In the navigation pane, right-click the calendar.
- Click on Delete or Remove Calendar.
- Next, select “From Room List” when you click the Add Calendar or Open Calendar option.
- Click OK after choosing the room.
Register a New Account
You might not be able to view or sync the room calendar because of a corrupted email profile in Outlook at the moment. Making a new profile will take care of this. These are the steps to follow:
- Shut down Outlook.
- Click User Accounts > Mail while you have the Control Panel open.
- Select “Show Profiles” and then “Add.”
- After entering the new profile name, click OK. It is successful to build the new Outlook profile.
- An invitation to sign in and enter your email address will appear. After finishing the sign-in process, launch Outlook.
- Click OK after making your selection from the drop-down menu for the new profile.
- Click Update Folders under the Send/Receive tab now.
- After a little while, examine if the calendar is synchronizing and accurately reflecting the availability of the rooms.
The room calendar should now be manageable for you. Additionally, be sure to review the mail items following the OST file’s recreation. You can extract the mail items from the backup OST file and save them to a local PST file using CubexSoft OST Converter, if any mail items go missing. To recover the missing mail items, import this PST file into your profile or use the Outlook Import/Export wizard to import an OST file.
Conclusion
You may not be able to plan or schedule meetings in a specific room due to the Outlook bug that prevents you from viewing or managing the meeting room or spaces. You may efficiently troubleshoot and fix the underlying problems by following to the techniques presented in this article. After creating a backup, you are able to recreate the OST file in the event that it is damaged.
Don’t forget to check the updated file for any missing mail pieces. To recover and restore the missing mail items from the backup OST file, if any exist, utilize CubexSoft OST File Converter. The software may export mail items from OST files straight to an active Exchange server or Microsoft 365 and supports big OST files.
