MSG to PDF Converter to Know How to Access .msg Files to PDF?

Sarabjeet Kaur | Uncategorized | 4 minutes read | Last updated on February 8th, 2023,
access .msg files to pdf

Are you looking for a way to access .msg files to PDF format? Then, there is no need to bother at all, the post is here to fix this up! The further section will give best and accurate solution to know about how to access .msg files to  PDF document along with all emails properties and attachments in few minutes without any trouble.

Reasons to Access .msg Files to Adobe PDF Format

If you are asking me the reasons to open MS Outlook emails to PDF format, then there are numbers of reasons I can tell you, and some of them are listed below:-

  • PDF document is a safe and password protected file format to keep as a backup and it cannot be changed as compared to MSG files.
  • Formatting of the email in the PDF document does not change but by using a browser or Microsoft Word the formatting of the MSG file will change and be a cause of data loss.
  • PDF file format keeps data as it is, including Metadata and other information of MSG file.

How to Access .msg Files to PDF Manually?

There are numbers of Outlook users who want to convert MSG file to PDF format, but there is no way to instantly perform the conversion process, I always recommend a utility that converts MSG file in PDF format in bulk. So, the conversion of Microsoft Outlook emails as PDF format is not a simple task. To transfer a single MSG file a user can take the help of a manual solution.


  1. Run Microsoft Outlook email client application on your machine
  2. Then, choose MSG files which you want to move by this process
  3. Now, go to “File Menu” section that holds “Save As” option through which you can save opted files in HTML format
  4. With the use of MS Word open HTML format and follow the same, first move to “File Menu” and then apply “Save As” option to save MSG emails in PDF
  5. After this, you can view Outlook emails as PDF format

Note: Manual process only moves MSG files details such as metadata, message body etc. The manual process isn’t capable of converting attachment. Users can only move a single file at a time.

Disadvantages of Manual Technique

There is some limitation to access MSG files to PDF format manually due to which it is not considered to be an accurate and best solution:

  • This process is very long and time-consuming to convert a large number of MSG files into PDF format.
  • In case, if a user needs to read only a database with attachments, then the manual way is very hard to perform for non-technical users.
  • There is no safety of the database and it may lose because the formatting of the email can change and some database can also be misplaced during conversion.

Automated Technique to Access .msg Files to PDF

There is another solution through which you can convert MSG files to PDF format without any error and trouble i.e. MSG to PDF Converter. According to experts, this is the most reliable and easiest application that converts multiple MSG files as PDF format in a single procedure. It is a well-capable application for users who want to perform MSG to PDF conversion including all email attachments and correct formatting. The software comes with multiple features and benefits that are mentioned below:

  • Directly save all attachments in a single PDF, the second user can save attachment files in a specific folder.
  • Batch mode option available to convert numbers of MSG files in PDF format at once without loss of data.
  • Facilitates a simple and users-friendly GUI which helps users to easily use it.
  • Keeps all email properties and formatting in an exact manner.
  • It can be used by any professional and non-professional users.
  • Supports all Windows versions such as 11, 10, 8.1, 8, 7, Vista and more versions.
  • Also compatible with all editions of MS Outlook and Adobe Reader.

Step by Step Working Guide to Open Outlook Messages As PDF Format

Download and Open MSG to PDF Converter on your operating system.


Add MSG files by using the left panel of the software.

Then, take a Preview of any exported email by clicking on it. And, go to the Next tab to open a new screen.

From the new screen, select PDF as an output option and avail advanced options such as Saving PD, File Naming, Attachments and Filters. After this, choose Destination Path to save the resulting data and then click on Convert

Finally, a single click on Convert tab will begin the migration process. And, when the procedure is complete the displays shows a successful message i.e. Conversion Done Successfully.

Bottom Lines!

In this post, we have learned two different ways to access .msg files to PDF file format including all attachments. The first way is too lengthy and time-consuming, so the second way is a direct solution for accessing MSG files to PDF format. So you can opt the required solution as per your requirement. If you have any doubt about the second way, then you can try the free demo version of MSG Converter Software to learn the complete process of how to access .msg files to PDF with converting first 25 items/folder at free of cost.