How to Remove Duplicate Calendars in Outlook?

Ritu Roy | delete duplicates duplicates remover How to's Outlook Software Technology | 5 minutes read | Modified on: 10-10-2023
how to remove duplicate calendars in outlook

Microsoft Outlook is a popular email and calendar application used by millions of professionals worldwide. While Outlook is a powerful tool for managing your schedules and appointments, it’s not uncommon to encounter issues with duplicate calendars cluttering your view. Duplicate calendars can be confusing and may lead to missed appointments or events. In this blog post, we will guide you through the process of removing duplicate calendars in Outlook, ensuring a streamlined and organized calendar experience.

“I am running out of Outlook storage space and recently discovered that I have a lot of duplicate events in my calendar,” I want to remove unnecessary items from my computer to free up some space. To avoid a situation where data loss occurs, I would prefer an immediate option to remove duplicate events from the Outlook calendar. Please make an immediate and trustworthy suggestion for how to carry out the assignment.”

Why Users Want to Delete Duplicate Calendar Entries in Outlook?

Deleting duplicate calendars in Outlook is essential for several reasons, as these duplicates can cause confusion, clutter, and potential issues with your scheduling and organization. Here are some key reasons why you should consider removing duplicate calendars:

  • Confusion: Duplicate calendars can lead to confusion when trying to schedule, view, or manage your appointments and events. You may inadvertently schedule events on the wrong calendar, leading to missed appointments or overbooking.
  • Inefficient Time Management: Having multiple calendars can make it challenging to manage your time effectively. You might miss important deadlines or appointments because they are spread across multiple calendars.
  • Reduced Productivity: Searching through multiple calendars to find specific events or meetings is time-consuming and can reduce your overall productivity. It’s much easier to work with a single, organized calendar.
  • Better Synchronization: If you use Outlook across multiple devices (e.g., desktop, mobile, web), duplicate calendars can lead to synchronization issues. Deleting duplicates ensures that your calendar data is consistent and up-to-date across all devices.
  • Preventing Data Loss: In some cases, duplicate calendars can result from synchronization errors or glitches. Deleting duplicates helps prevent the loss of important calendar data.

Read More: How to Delete Duplicate Contacts in Outlook

How to Remove Duplicate Calendar Entries in Outlook Manually?

Follow the instructions below to manually remove duplicate events from your Outlook calendar:

  1. Launch Microsoft Outlook on your computer.
  2. In the lower-left corner, click the Calendar icon. It will launch the Outlook Calendar.
  3. From the top menu bar, change to the View tab.
  4. Select the List icon from the list of available options by clicking the Change View button.
  5. All of the calendar entries will then appear in list format.
  6. To order the list alphabetically according to the subjects of the calendar entries, click the Subject column.
  7. Now you can quickly spot duplicate things. Select all of them, then remove them.

This is how to manually remove duplicate calendar items from Outlook.

Limitations of Using Manual Method–

When your Outlook calendar contains fewer calendar entries, using the manual technique is an excellent approach. However, if your Outlook calendar contains a lot of appointments, it can be difficult to find every duplicate entry, making this operation tedious and time-consuming. Additionally, there is a significant chance that by removing the duplicate items from your Outlook calendar, you may also eliminate an important appointment.

How to Remove Duplicate Items from Outlook Calendar Quickly and Securely?

With CubexSoft Outlook Duplicate Remover, users may get rid of duplicate items from their Outlook calendar without losing any data. The user only needs a few clicks to eliminate all duplicate objects from Outlook using this tool. The software comes with a lot of functionality and a simple user interface. The steps below must be followed by the user in order to delete duplicate entries from the Outlook Calendar using PST File Duplicate Remover:

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  1. First of all, you need to download and install the software on your local system and launch it
  2. Now, check for all the prerequisites and then click on the Select Files/Folder button to add the file having duplicate Outlook calendar items
  3. After that, select Calendars in the Categories section. In the Duplicate Option (s), you have to choose Across Folder(s) or Within Folder(s) option as per your requirements
  4. To save the resultant file, click on the Browse button and choose the destination location
  5. Finally, click on the Remove button to begin the process to remove duplicate events in
  6. After the completion of the process, all the duplicate items will be deleted from the Outlook Calendar

Prominent Features & Benefits of CubexSoft Outlook Calendar Duplicate Remover Tool

  • The software can be capable of scanning your Outlook data, identifying duplicate calendars, and presenting a list of duplicates for your review.
  • Outlook supports various calendar types, including personal calendars, shared calendars, and internet calendars. The software can be able to detect and handle duplicates across these different types.
  • The application allows you to preview the duplicate calendars it has detected and gives you the option to select which duplicates to remove.
  • With the help of this software, you can set custom criteria for duplicate detection, such as considering events within a specific date range, subject keywords, or other attributes.
  • An intuitive and user-friendly interface makes it easier for users to navigate the software and perform the necessary tasks.
  • If you have a large number of duplicate calendars, the software should support bulk processing to save you time.
  • The ability to customize settings and preferences to suit your specific needs can be a valuable feature.

Helpful Note: Here, I suggest you try the CubexSoft Outlook PST Converter tool to achieve accurate results after the conversion. This tool has advanced features and a very simple interface. Avail its features in its free demo version for the first 25 data items per folder before investing in it.

Final Thoughts

Data duplication is a big problem for every user. It becomes challenging for a user to work effectively. In order to help all users, we’ve described two different approaches to eliminate duplicate things. However, it is advised that an automated method be used to eliminate duplicate occurrences from the database in order to prevent catastrophic events like data loss.