How to Print a Contact List from Outlook: 3 Proven Methods?

Ritu Roy | How to's Outlook Software Technology | 5 minutes read | Modified on: 19-01-2026

If you’re looking for simple and effective ways to print a contact list from Outlook, this blog is exactly what you need. In this article, we’ll walk you through multiple approaches, including Outlook’s built-in option, a free workaround, and a trusted expert-recommended solution, to help you print your Outlook contacts easily.

Microsoft Outlook is widely known as an email client, but it also serves as a powerful tool for managing contacts. In many situations, users need a physical copy of their contact list, whether for backup purposes, office documentation, or use during meetings. However, many users are unsure how to print the Outlook address book properly.

This guide provides step-by-step instructions to help you print your Outlook Address Book without hassle. We’ll also explain how to format your Outlook contacts into a printable layout so you can get all the necessary details on paper.

Let’s explore the different methods to print an Outlook contact list in detail, so you can choose the option that best suits your needs.

Can You Print an Outlook Contact List with Complete Details?

Absolutely! It is possible to print Outlook contacts with full details, but the results depend on the method you choose. Each printing approach offers a different level of data visibility and customization. In the following section, we’ll begin by explaining how to use the built-in method to print your Outlook contact list effectively.

How to Print the Outlook Address Book Using the Built-in Method

If you only need basic contact information, such as names, phone numbers, and email addresses, Outlook’s built-in printing feature works well. This method is quick and easy to use. However, it has some limitations, as it does not include additional details like notes, company information, postal addresses, or custom fields in the printed output.

For users who only require essential contact details, this built-in option is sufficient. Follow the steps below to print your Outlook address book using the default tools.

Method 1: Print Outlook Contacts Using a Keyboard Shortcut

1. Launch Microsoft Outlook on your Windows computer.
2. In the bottom-left navigation panel, click the three-dot (More) icon.
3. Select the Folders option from the menu.
4. Press Ctrl + P on your keyboard to open the Print window.
   Alternatively, you can go to the File menu and select Print.
5. Choose a print layout such as Memo Style, Phone Directory Style, or Card Style.
6. Select your printer and review the print preview.
7. Click Print to proceed.

That’s it! Your Outlook contacts will be printed with basic information.

Method 2: Print Outlook Contacts in Table/List View

If you want to display more information in a structured format, switching to Table or List view is a better option.

1. Open Microsoft Outlook on your desktop.
2. Navigate to the Contacts section.
3. Click Change View from the top menu.
4. Select either List or Table view.
5. Press Ctrl + P to open the Print settings.
6. Adjust the print options as needed and click Print.

You have now successfully printed your Outlook contact list in Table/List view.

Limitations of the Free Printing Method

While the basic print option in Outlook is useful, it comes with several drawbacks that users often encounter:

• It only allows printing contacts with limited information, such as name, phone number, and email address.
• Formatting control is minimal, meaning you can’t adjust column width, font size, or layout effectively.
• Printing contacts in bulk is unreliable, as pages may not align properly.
• There is no option to filter or select specific contacts before printing.
• Printing contacts from multiple folders at once is not supported.

These are some of the common challenges users face when relying on Outlook’s free or built-in printing methods.

If these limitations prevent you from printing your Outlook contact list the way you want, you may want to consider an alternative solution discussed below.

Reliable Solution to Print Outlook Contact List

For a more flexible and professional approach, you can use the CubexSoft PST to PDF Converter. This trusted tool enables you to print selected Outlook contacts with the help of advanced filtering options. It also supports printing emails along with their attachments, making it a versatile solution.

The software preserves data accuracy during the PST file to PDF conversion process and generates a print-ready PDF file, allowing you to easily print your Outlook contact list with all required details.

How to Print the Outlook Address Book Using an Expert Utility

Follow the steps below to print your Outlook contact list using the professional tool:

1. Install and launch the software on your Windows system, then click Next to proceed.
2. Choose the option to load Outlook PST contacts by clicking the Add Files option.
3. From the list of mailbox folders, select the Contacts folder and click OK.
4. Now, click on the Export button to choose PDF as the saving option from the list.
5. Specify a destination location where the PDF file will be saved, then move to the next step.
6. Open Filter Options to select only the required contacts, and then click Convert.
7. The conversion process will begin. Wait a few moments for it to complete.
8. Once finished, a confirmation message will appear on your screen.
9. Click OK and go to the selected folder to access your print-ready Outlook contact list.

You can now easily print the Outlook address book from the generated PDF file.

When Should You Choose an Automated Method Instead of a Free One?

Outlook’s built-in printing options work well for simple tasks, such as printing basic contact details or using the Table/List view. However, these free methods are not suitable for every scenario, especially when you’re dealing with large volumes of contacts or complex data fields. In such situations, an automated solution (CubexSoft Outlook Converter) proves to be a more practical and time-saving choice.

Below are some common scenarios where using an automated tool is a better option:

• When you need to print contacts with complete information, including notes, addresses, and custom fields.
• If you’re working with a large number of contacts, manual printing becomes slow and inefficient.
• When professional formatting is required for business reports or official records.
• If you need to filter and print only selected contacts instead of the entire list.
• When important contact fields are missing, or the printed output looks disorganized.
• If you want to reduce manual effort and complete the task in less time.

In short, a professional automated solution manages Outlook contact data more effectively and offers greater flexibility, customization, and ease of printing.

Conclusion

In this blog, we explored different ways to print a contact list from Outlook. We discussed three methods and found that the built-in printing option is best suited for basic needs, as it offers limited control and does not support efficient bulk printing. On the other hand, using a trusted automated solution makes the process faster and more reliable, thanks to advanced filtering options and better formatting. Additionally, it ensures data integrity throughout the conversion and printing process.