How to Export Specific Folders from Outlook Mac? – [Step-By-Step Guide]
Keeping an efficient and clean mailbox is essential for productivity in the ever-expanding digital world. If you are an interested Outlook for Mac user, you may be trying to export specific folders in order to organize your digital work environment.
Exporting specific folders may be necessary for a number of reasons, including data backup and record sharing between team members. But a common problem is that, for a variety of reasons, the export folder option becomes grayed out. The present article is meant to be your comprehensive manual, guiding you through each step of the procedure to properly export specific folders from Mac Outlook and get over this hurdle.
Why Is It Important to Export Specific Folders?
Before diving into the complexities of the procedure, let us grasp why importing particular folders can have an eye-opening effect. Exporting specific folders gives you the flexibility to manage your data and customize your digital space, whether you’re moving to a new device, organizing your email archives, or making backups.
Though you may export your full mailbox or broad categories such as “Inbox” or “Sent Items” using the built-in “Export Mail” feature, this all-or-nothing method falls short for those who want greater precision.
Know How to Export Specific Folders from Outlook Mac?
In Mac Outlook, there are two methods available for exporting particular folders. One way is using the Tools Menu, while the other is through the File menu. Though they provide different experiences, they both lead to the same place.
Way 1: Making use of the File Menu
Step1: Launch Outlook for Mac, then choose your preferred folder.
- Open Outlook Mac, then sign in to your account.
- Choose the folder you wish to export by navigating to the left sidebar.
Step2: Start the Export Procedure
- Tap the “File” menu located in the upper-left corner of the display.
- From the dropdown menu, choose “Export.”
Step3: Select the Item to Export
- Choose “Outlook for Mac Data File (.olm)” as the export option in the export box.
- To customize your export, either pick “Items of the following types” or choose the exact folder you wish to export.
Step4: Identify Your Export Options
- Choose the export location and adjust the other settings to suit your needs.
- Press “Next” to continue.
Step5: Finish the Export
- Select the export file’s destination and give it an appropriate name.
- Press “Save” to start the export procedure.
Step6: Confirm the Export
- When the export is finished, go to the designated location to make sure the exported file is there.
- You have been successful in exporting a particular Outlook for Mac folder!
Way 2: Tool Menu Solution
This approach provides a more efficient method, perfect for speedy exports. This is how it works:
- Press and hold the folder. Right-click on the folder you wish to export in the window on the left.
- Select “Export.” From the context menu, pick “Export…”
- From step 4 on, proceed in the same manner. The File menu technique and this procedure are the same, starting with format selection and ending with file saving.
These methods are simple to use and work flawlessly if the export to folder option is not grayed out. But the options mentioned above won’t be useful to you if you’re unable to export the folder option. If so, you can use the OLM file that you export data in order to extract the folder.
Importing OLM files from Outlook Mac is a very easy task. Once you’ve the OLM file, you can change it to an MBOX or PST file type so that it can be accessed at once by Outlook for Windows, Thunderbird, Apple Mail, and other platforms.
Important Note– You can go with CubexSoft OLM to PST Converter Tool, which directly convert OLM files into PST as well as other different options like PDF, EML, MSG, MBOX, HTML, CSV, vCard, ICS, MHT, TXT, XPS, Thunderbird, Windows Live Mail, Lotus Notes, Zimbra, Yahoo Mail, G Suite, Gmail, Office 365, IMAP, AWS Workmail, Hosted Exchange Server, etc. without facing a single problem. The software allows you to perform bulk conversion of OLM files in one go with entire mailbox items like emails, contacts, tasks, notes, journals, and more. During the conversion process, this utility maintains the folder structure and email elements in an original format without misplacing single data. In addition, the OLM Converter Tool also comes with a trial copy which helps users to export the first 25 items from each folder for free.
Concluding Lines
The ability to export particular folders from Mac OS is an attractive trait that helps you keep control as well as organization in your digital workspace. You can quickly handle the export procedure and make sure that your crucial emails and data are preserved safely and easily available whenever you need them by following this comprehensive tutorial.
