Add Amazon WorkMail to Outlook 2019 and Below Editons – Easy Tips

Admin | Cloud Backup Outlook Software Technology | 7 minutes read | Last updated on February 8th, 2023,

Thinking a way to configure Amazon Workmail into Outlook! If yes, then no need to go anywhere else. Here, a perfect and appropriate methods are discussed that will help in implementing the process of Amazon Workmail backup to Outlook. Let us proceed further by discussing a common query that users are facing these days.

I am using Amazon WorkMail but I think I don’t need it anymore. But considering the number and importance of the emails that I have in the mail app, I want to backup them in Outlook. First I thought of doing it manually, by adding my AWS WorkMail account in Outlook. But since I am leaving it completely, there is no point of doing that now. I want to save them in such a way that I it would be possible for me to access them in Outlook without using my Amazon WorkMail credentials. Is it possible for me to add Amazon WorkMail in Outlook without losing my crucial data? If yes, then please suggest me the possible solution.

How to Add Amazon Workmail to Outlook?

To configure or add Amazon AWS Workmail to Outlook, there are multiple ways exists such as manual method or third party Email Backup Software. Both are executable and suitable according to own needs. In the first section, we have highlighted the steps of professional and recommended utility and in the next section we will be discussing a manual procedure.

Professional and Reliable Approach to Configure Amazon Workmail in Outlook

Using any external utility will help you to easily achieve Amazon AWS Workmail export data to Outlook. One such utility is Amazon WorkMail Backup Tool that provides instant and precise migration of Amazon WorkMail mailboxes to Microsoft Outlook 2019, 2016, 2013, 2011, 2010, 2007 and 2003 editions. Moreover, the tool supports migration of complete AWS user account data including emails, default mail folders, custom mail folders, contacts and calendars without any data loss. Its simple GUI enables both technical and non-technical users in effortless handling of the software. In addition to that, the software provides so many advance filters that makes it possible for users to add Amazon WorkMail to Outlook with more accurate data.

Steps to Add Amazon Workmail to Outlook using Recommended Solution

Follow the steps and implement the same to access Amazon Workmail emails into Outlook application:

Step 1. Download, launch and open AWS Workmail Backup on Windows.

AWS WorkMail backup tool

Step 2. Choose Amazon Workmail from the source list appearing on the left. Provide login details of the account from which you want to add your emails into Outlook and click on Login button.

enter login details

Step 3. Software now connect to specified account and list its folder items with checkboxes on the screen. Utilize the checkbox in case you want to perform selective file backup.

AWS WorkMail folder list will appear

Step 4. Navigate to Select Saving Option and choose PST from the list.

choose saving option

Step 5. Set sub-options of chosen PST format, apply filters for specific file backup and press Backup button. After this, software will immediately start the process.

backup status 

Step 6. Lastly, press Backup button to start the backup process. It will finish with a message on the screen “Process Completed Successfully”.

After clicking the OK button of the shown message, tool will automatically generate log report of backup process. It will include all the information such as saving option, item count, start time, end time etc. You can save it for future use at desired location, if required.

process completed successfully

Why to use Third Party Solution?

There are many benefits of using third party solution and some of them are as discussed:

Add Default and Custom Domain Mailboxes

There are many users who gets worried when it comes to the backup of custom domain mailboxes. But, there is nothing to worry anymore as CubexSoft AWS Backup solution has the ability of backing up mailboxes from custom domains and default domain.

Note: Custom Domain mailboxes are those that users itself add to their account and Default Domain mailboxes gets created by default when user creates an account.

Supports Multiple Saving Options besides PST

The Amazon Workmail to Outlook Tool not only adds AWS Workmail emails to Outlook but also allows to move the data into different accounts or file formats. With the help of the tool, you can export Amazon Workmail to PDF, MSG, EML, EMLx, MBOX, Exchange Server, Hosted Exchange Server, Office 365, IMAP Server and more.

Advance Filters for Specified and Quick Backup

Filters are another beneficial feature of the application. It allow to perform specified and quick backup of Amazon Workmail. This will save the time and efforts of users. It includes Date Range, To, From and Subject. Set the option according to need and carry out the process as per requirement without any stress.

Export Amazon Workmail to Amazon Workmail

With Amazon Workmail to Outlook Tool, you will be able to move data from one Amazon Workmail account to another. There are many users who wants to shift their emails from one account to another and this utility will definitely help you in this.

Directly Transfer Data from Amazon Workmail

The application is equipped with direct functionality. A user only need to choose Amazon Workmail option from the source, provide its credentials and the tool will directly transfer Amazon Workmail files into Outlook.

Facts about Amazon WorkMail and Outlook

Amazon WorkMail is an email service and offers services just like other emailing applications do. It allows you to exchange email messages and helps in managing contacts and sharing calendars. Amazon WorkMail enables accessing of emails and other data from different desktop based applications, iOS and Android supported email applications or directly via web browsers.

Microsoft Outlook is a prominent email application cum Personal Information Manager that enables users to send and receive their emails along with managing contacts, calendars, notes, tasks, journals and much more. After its launch as Outlook 97 edition two decades ago, the application has been continuously updated with advance features and has never looked back since then. The application has become more powerful now, all thanks to the advance features that the latest Outlook 2019 edition supports.

Why Transfer Amazon WorkMail Database to Outlook?

There are many reasons for users who want to transfer file Amazon Workspace into Outlook, a few of which are discussed below :

  • By default, AWS has set a predefined limit on the usage of resources that too varies between different regions.
  • There are a few security concerns following which AWS offers limited and rigid features that can’t be reformed at all.
  • AWS charges for Technical support assistance that it provides to its users. And the fees depends upon chosen package which are – Developer, Business and Enterprise.
  • Since Amazon WorkMail is in its infancy stage and labelled as a preview, it will take it a little more time to compete against its competitors, mainly Microsoft.

How to Configure Amazon WorkMail in Outlook Manually?

You can manually connect Amazon Workmail in Outlook by configuring your Amazon Workmail account in Outlook Windows 10. Follow the below steps to perform the same :

  • Double click to open Control Panel >> Mail (32-bit)
  • In Mail SetupOutlook window, click on Show Profiles. Now under Mail, tap on Add.
  • Type a name in the Profile Name field appearing under New Profile window and click OK
  • Now fill all the details like your Name, Amazon Workmail Email ID, password, confirm password in the provided text boxes and click Next.
  • Outlook will start configuring account setup process and on completion it will show a message “Your account is ready to use”. Click Finish to complete the setup process.

Why AWS WorkMail to Outlook Synchronization is not the Ultimate Solution

Synchronizing your Amazon Workmail emails in Outlook would require you to have an active Amazon WorkMail account, failing which you wouldn’t be able to access your Amazon WorkMail in Outlook. Moreover, synchronization process needs internet connectivity and any changes done to the Amazon WorkMail application gets automatically reflected in Outlook. But there are chances of data loss due to network failure, mailware attacks, software/hardware failures etc. due to which you may have need to move your emails from Amazon WorkMail to Outlook. Moreover, since AWS is still in its initial phase, many users want to use more trustworthy application. And when it comes at reliability, then nothing is better option than Microsoft Outlook, which is one of the best and widely used email application. 


Need for saving a backup of AWS Workmail data may arise at any time and users must be ready for the same. Here we have discussed two methods of downloading and adding Amazon WorkMail to Outlook. One is through synchronization process, which needs an active AWS WorkMail user account for accessing its data in Outlook. Another method that we discussed is using Amazon WorkMail to Outlook Backup Tool that provides permanent backup solution of saving AWS data to PST format, which can be imported in any Outlook edition. To get detailed information about its working process, users can download its FREE demo edition, that allows saving of first 20 items from selected AWS WorkMail folder to Outlook for free.