How Do I Export All Outlook Emails on My Mac? – Quick Guide 2026
This blog post provides a clear explanation of how do I export all Outlook emails on my Mac using both manual and automated approaches. It walks you through a step-by-step process that helps preserve important emails for future reference. In addition, the guide introduces a secure and dependable automated solution designed to export the entire Outlook mailbox on macOS with accuracy and ease.
Mac users traditionally rely on Apple Mail for day-to-day email communication. However, with the introduction of Outlook for Mac, many professionals have shifted their preference due to its advanced capabilities. Features such as email scheduling, improved search functionality, customizable toolbars, message recall, and other productivity tools have positioned Outlook for Mac as a strong choice for business and professional use.
Despite these benefits, organizations still perform regular email backups to ensure added protection against potential data loss scenarios, including accidental deletion, system failures, or security breaches. Keeping this in mind, this blog presents a complete guide to exporting all Outlook emails on Mac to enhance data safety. Moreover, businesses can gain additional benefits from this process, which will be discussed in the following sections.
Reasons to Export All Outlook Emails on My Mac
There are numerous circumstances where exporting the entire Outlook mailbox on Mac becomes essential. Some of the key reasons are mentioned below:
- Making a backup of Microsoft Outlook emails helps protect important data from accidental deletion, system failures, or security risks
- When upgrading or switching to a new Mac, exporting Outlook emails ensures a smooth data transfer
- Lots of organizations archive email data regularly to comply with legal, regulatory, and compliance requirements
- Saving mailbox database locally makes it easier to share emails with colleagues or team members when needed
How Do I Export All Outlook Emails on My Mac? – Manual Approach
After reviewing the scenarios discussed above, let’s move on to the most appropriate manual way for exporting Outlook emails on Mac. Follow the step-by-step instructions below to complete the process successfully.
1: Open Microsoft Outlook app on your Mac device.
2: Click on the File menu from the top menu bar and select Export.
3: When the Export to Archive File (.olm) window appears, select the Emails option and click Continue.
4: Choose a destination folder where you want to store the exported mailbox data, then click Save.
5: Outlook will begin exporting the selected emails into an OLM file.
6: Once the export process is complete, click the Finish button to close the window.
7: Your Outlook email messages will be saved successfully at the chosen location.
How Do I Export All Outlook Emails on My Mac? – Professional & Powerful Method
Now that you are familiar with the step-by-step manual method for exporting all Outlook emails on Mac, let’s explore a direct and more efficient solution that simplifies the entire process.
CubexSoft Mac OLM Converter is a powerful utility that enables users to batch export Outlook for Mac emails in one go, including contacts, journals, calendars, notes, and tasks. The software is designed to be secure, reliable, and easy to use, making it suitable for both technical professionals and first-time users.
With support for more than 20 saving options, users can export Mac Outlook OLM to PST, DOC, PDF, EML, HTML, TXT, MHT, ICS, CSV, vCard, Yahoo Mail, IMAP, Office 365, Hosted Exchange Server, Gmail, Windows Live Mail, Zimbra, Thunderbird, and several other formats. The tool ensures accurate data conversion while preserving email structure and integrity.
Moreover, the Mac OLM File Converter offers a wide range of advanced features that help users achieve precise results without complications. A free demo pack is also available, allowing users to evaluate the software’s functionality and performance before making a purchase decision.
Professional Guide to Export Entire Outlook Emails on Mac OS
- Download and launch the app on your macOS device.
- Click Select Files/Folder to transfer single OLM files or an entire folder containing various Outlook for Mac files. Once added, tick Next to proceed.
- The loaded Mac Outlook OLM emails will appear in a list with checkboxes. By default, all items are selected, but you can manually choose specific OLM files based on your requirements. After selection, click Next.
- Tick on Select Saving Options and take the desired export option from the available list.
- Arrange additional settings related to the chosen output format as required, then hit the Export to start the task.
- A Live Conversion Report window will appear, displaying real-time progress and status of the Outlook Mac email export.
Why Opt for Professional Tool?
Choosing an automated solution offers multiple advantages over manual methods. Here are some key reasons why users prefer it:
- Allows batch export of OLM files in one go, saving time and effort
- Compatible with both Mac and Windows operating systems
- Features Select File(s) and Select Folder options to quickly upload individual OLM files or entire folders
- Supports more than 15 output formats, including HTML, PDF, PST, EML, DOC, Yahoo, Gmail, Office 365, IMAP, and others
- Ensures complete protection of original email data during the conversion process
- Maintains email integrity and preserves metadata, including sender, recipient, date, and attachments
- Efficiently handles large OLM files without compromising performance
Final Verdict
In the previous section, we discussed different approaches to export all Outlook emails on my Mac. The first option is the manual method, which is completely free but involves technical and lengthy steps. Beginners or non-technical users may find it challenging to follow and complete the process successfully.
The second approach is the direct solution, which allows users to batch export all Outlook emails on Mac in a single operation. It offers a simple, secure, and user-friendly interface, making it suitable for both technical and non-technical users. The tool is equipped with advanced features to ensure accurate and complete export of mailbox data. Additionally, a free trial version is available, allowing users to export up to 25 OLM files at no cost and experience the application before buying.
