How to Convert XLSX to PDF without Losing Formatting? – Top 2 Ways
Introduction
Searching for how to convert XLSX to PDF without losing formatting? Then it is the right place for you. In this blog, we’ll explore how to convert XLSX to PDF without losing formatting by using a reliable XLSX to PDF converter, ensuring your data remains accurate, polished, and presentation-ready. Microsoft Excel files are widely used for managing data, reports, and financial records, but sharing them in their original XLSX format can sometimes lead to formatting issues, compatibility problems, or unintended edits. That’s why converting XLSX to PDF has become a preferred solution for professionals who want their spreadsheets to look exactly the same on every device.
Why Convert XLSX to PDF? – Reasons Explained
- PDF can lock the layout. Fonts, column widths, charts, and page breaks look the same on every device.
- PDF does not allows editing and this helps preserve data accuracy.
- Not everyone has Excel or knows how to use it. PDF opens anywhere and don’t require spreadsheet skills.
- PDF allows password protection, read-only access, and restrictions on copying or printing features Excel doesn’t handle as cleanly.
Method 1: Convert XLSX to PDF without Losing Formatting with XLSX to PDF Converter
CubexSoft Document Converter –an efficient tool to convert XLSX files into high-quality, professional PDF documents with complete accuracy. This converter ensures your XLSX data is preserved exactly as intended including layouts, formulas, charts, tables, and formatting. With just a few clicks, you can convert complex XLSX files into universally accessible PDF documents that are easy to share, print, archive, and secure. Built for both speed and precision, the XLS to PDF Converter handles single sheets, multiple worksheets, or entire workbooks without data loss. It supports large files of XLSX for the conversion. The intuitive interface ensures that users of all experience levels can perform conversions effortlessly without any technical knowledge. Whether you need to convert one file or process hundreds in bulk, the XLS to PDF Converter delivers consistent, professional results every time.
How to Convert XLSX to PDF without Losing Formatting?
To use the XLSX to PDF converter to convert a XLSX file to PDF, follow these detailed instructions:
Step 1: First, run the software.
Install and launch the XLSX to PDF Converter on your Windows OS computer.
Step 2: Include XLSX files
Use the Add Files and Add Folder options for adding XLSX files for the conversion.
Step 3: Adjust the settings appropriately.
The output can be altered by users; advanced options allow them to add advanced settings header, footer, bate number, and other elements.
Step 4: Choose a path to store
Browse for the desired place to save the results.
Step 5: Start Conversion
Click on the Export option to start converting XLSX files into PDF files.
Method 2: Manual Method to Convert XLSX to PDF
- Open the .xlsx file in Microsoft Excel
- Adjust the sheet for PDF, Page Layout tab, Set Orientation (Portrait / Landscape), Set Margins, Choose Size (A4, Letter, etc.)
- Go to File and then Save As
- Choose location
- Select File type: PDF (.pdf)
- Click Options (optional):
- Choose Active Sheet(s) or Entire Workbook
- Click on the Save option
Restrictions in Manual Method
- It is a time consuming approach for large numbers of files
- Not scalable (poor choice for bulk and recurring conversions)
- Human error risk (wrong sheet, cut-off data, wrong orientation)
- No automation or scheduling
- Inconsistent output if settings aren’t standardized
- Manual rework needed if data changes
Why Choose XLS to PDF Converter
- Converts XLS and XLSX files to PDF documents without data loss.
- Preserves original formatting, fonts, colors, and layouts.
- Maintains tables, charts, graphs, images, and formulas accurately.
- Supports single worksheet, selected sheets, or entire workbook conversion.
- Allows bulk conversion of multiple XLSX files at once.
- Fast and efficient processing, even for large or complex spreadsheets.
- Produces print-ready PDF with precise page alignment.
- Customizable page settings (page size, orientation, margins, scaling).
- No data loss or content distortion during conversion.
- Simple and user-friendly interface.
- No need for Microsoft Excel to be installed.
- Secure conversion with no alteration to original files.
- Compatible with all Windows operating systems editions.
- Free demo version of XLSX to PDF Converter can convert 5 files for demo purpose.
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Frequently Asked Questions
Will all elements (charts, images, tables) convert correctly?
Answer: Yes XLSX to PDF Tool preserves charts, images, and formatting.
Can I convert multiple XLSX files at once?
Yes the tool supports batch conversion letting you convert many files in one go.
Conclusion
This blog clears the query how to convert XLSX to PDF without losing formatting in the best possible manner. With the above mentioned XLSX to PDF converter, you can preserve fonts, formulas, charts, and overall formatting while making your files more secure and easier to share. By following the working steps, you can seamlessly convert XLSX to PDF without losing formatting and maintain a professional, consistent look every time. XLSX to PDF Converter is Windows Operating Systems compatible, and it also provides free demo option that let users convert 5 XLSX files to PDF files without any charges.
